Compliance Administrator

Thrive SW; Gloucester; Presencial; GBP 28.000 - 32.000; Jornada completa

Descripción de la vacante

Thrive SW is seeking a Compliance Admin / PPM Coordinator for a Bristol-based team. The role focuses on planning, scheduling and monitoring planned preventative maintenance across commercial contracts, coordinating engineers and contractors to ensure on-time delivery and compliance.

You will manage PPM schedules in CAFM systems, review reports and certificates, and support audits while maintaining accurate maintenance records and asset registers.

Formación

• Experience in Facilities Management, PPM coordination, maintenance administration or CAFM.
• Experience using CAFM systems
• Strong organisational and scheduling skills
• Good knowledge of Microsoft Excel, Word and Outlook
• Ability to manage multiple sites, engineers and deadlines

Responsabilidades

• Plan and schedule daily, weekly, monthly and annual PPM activities.
• Coordinate engineers, subcontractors and specialist contractors.
• Maintain PPM schedules and allocate works on time.
• Produce monthly PPM and compliance reports.
• Assist with audits and maintain maintenance records.
• Mobilise new contracts and asset registers.
• Prepare quotes for planned maintenance.

Conocimientos

PPM coordination

Facilities Management

Scheduling

Communication

Organisational skills

Herramientas

CAFM systems

simPRO

Microsoft Excel

Microsoft Word

Outlook

Descripción del empleo

Compliance Admin / PPM Coordinator Facilities Management

Bristol

£28,000 - £32,000 + Benefits

Are you an experienced Compliance Administrator, PPM Coordinator, Maintenance Administrator or Facilities Coordinator looking for a new opportunity?

We are working with a growing Facilities Management provider who is looking for a PPM Coordinator to join their Bristol-based team.

You'll be responsible for planning, coordinating and monitoring planned preventative maintenance across a range of commercial contracts, working closely with engineers, subcontractors, clients and suppliers to ensure works are completed on time and to the required standards.

The Role

• Plan and schedule daily, weekly, monthly and annual PPM activities
• Coordinate engineers, subcontractors and specialist contractors
• Manage and maintain PPM schedules, ensuring works are allocated and completed on time
• Monitor outstanding and overdue works and follow up where required
• Review engineer reports, job sheets and service records
• Update maintenance records using simPRO and CAFM systems
• Coordinate site access for engineers and contractors
• Monitor statutory and compliance-related maintenance
• Coordinate specialist contractors across HVAC, electrical, fire systems, lifts, water hygiene and other building services
• Liaise with clients, Facilities Managers, engineers, suppliers and subcontractors
• Produce monthly PPM and compliance reports
• Support audits and maintain accurate certification and maintenance records
• Assist with the mobilisation of new contracts, asset registers and PPM schedules
• Prepare quotes for planned maintenance and PPM works

What We're Looking For

• Previous experience in Facilities Management, PPM coordination, maintenance administration or CAFM
• Good understanding of PPM and building services
• Experience coordinating engineers, contractors or subcontractors
• Experience using CAFM systems
• Strong organisational and scheduling skills
• Good attention to detail and record-keeping
• Good knowledge of Microsoft Excel, Word and Outlook
• Ability to manage multiple sites, engineers and deadlines
• Strong communication and customer service skills
• Ability to identify and elevate overdue or non-compliant works

INDLOW