Facilities Compliance Officer

DK Recruitment; Plymouth; On-site; GBP 30,000 - 45,000; Full time

Job summary

DK Recruitment is seeking a Compliance Officer to join a facilities management team in Plymouth. The role focuses on statutory compliance across preventive maintenance, managing remedial works and maintaining records for mechanical and electrical building services.

You will work with the Facilities Contract Manager, engineers, subcontractors and the client to ensure maintenance activities are delivered on time and documentation meets contractual requirements.

Qualifications

• Experience in facilities management or a similar compliance role.
• Strong understanding of statutory compliance and PPM in commercial properties.
• Knowledge of mechanical and electrical building services and PPM requirements.
• Good IT skills for data handling, reporting and records management.
• Commercial awareness with understanding of costs and contractual obligations.

Responsibilities

• Monitor PPM schedules to ensure statutory inspections and maintenance are completed on time.
• Review service sheets, certificates and maintenance docs for accuracy and compliance.
• Maintain up-to-date records on the CAFM system and track remedial works.
• Obtain quotations and manage client approvals for remedial works.
• Schedule, prioritise and monitor remedial works through to completion.
• Monitor the performance of engineers and subcontractors.
• Support the Facilities Contract Manager with performance, risks and reporting.
• Produce management information and contribute to client review meetings.
• Oversee financial administration including work-in-progress and monthly applications.
• Collaborate with helpdesk to ensure records and compliance information remain current.

Skills

Strong communication

Organisational skills

Proactive approach

Attention to detail

Education

Technical trade qualification

Tools

CAFM system

Job description

Compliance Officer

Location: Plymouth
Sector: Facilities Management / Building Services

DK Recruitment are seeking a Compliance Officer to join a facilities management team in Plymouth. This role will focus on ensuring statutory compliance across planned preventative maintenance (PPM) activities, managing remedial works and maintaining accurate records across mechanical and electrical building services.

Working closely with the Facilities Contract Manager, engineers, specialist subcontractors and the client, you will help ensure maintenance activities are delivered on time, documentation is up to date and contractual requirements are met.

Key Responsibilities:

• Monitor planned preventative maintenance (PPM) schedules to ensure statutory inspections and maintenance are completed within required timescales.

• Review and check service sheets, certificates and maintenance documentation for accuracy and compliance.

• Maintain up-to-date records on the client's CAFM system, including identifying and tracking remedial works.

• Obtain quotations and manage client approvals for remedial works where required.

• Schedule, prioritise and monitor remedial works through to completion.

• Monitor the performance of directly employed engineers and specialist subcontractors.

• Support the Facilities Contract Manager with contract performance, operational risks and compliance reporting.

• Produce management information and contribute to client performance review meetings.

• Oversee financial administration, including work-in-progress, cost management and monthly financial applications.

• Work closely with the helpdesk team to ensure maintenance records and compliance information remain current.

The Ideal Candidate:

• Experience in facilities management, building services or a similar compliance-focused role.

• A relevant technical trade qualification or a strong understanding of statutory compliance and PPM within commercial properties.

• Knowledge of mechanical and electrical building services and planned maintenance requirements.

• Strong IT skills, including managing data, producing reports and maintaining accurate records.

• Commercially aware, with an understanding of contract costs, financial performance and contractual obligations.

• Excellent organisational skills and the ability to manage competing priorities and deadlines.

• Strong communication skills, with the confidence to liaise with clients, engineers and subcontractors.

• A proactive approach to identifying risks, resolving issues and escalating concerns where necessary.

• Meticulous attention to detail and the ability to work effectively under pressure.