Facilities Compliance Officer

DK Recruitment; Devon and Torbay; Sur place; GBP 35 000 - 48 000; Plein temps

Résumé du poste

DK Recruitment in Plymouth is seeking a Compliance Officer to join our facilities management team. The role focuses on statutory compliance for PPM activities, managing remedial works and keeping accurate records across mechanical and electrical building services.

You will work with the Facilities Contract Manager, engineers, subcontractors and clients to ensure on-time maintenance, up-to-date documentation and full contractual compliance.

Qualifications

• Experience in facilities management or building services with a compliance focus.
• Technical trade qualification or strong understanding of statutory compliance and PPM in commercial properties.
• Knowledge of mechanical and electrical building services and PPM requirements.
• Strong IT skills for data management, reporting and record-keeping.
• Commercial awareness of contract costs and contractual obligations.

Responsabilités

• Monitor PPM schedules to ensure statutory inspections and maintenance are completed on time.
• Review service sheets, certificates and records for accuracy and compliance.
• Maintain CAFM system records and track remedial works.
• Obtain quotations and manage client approvals for remedial works.
• Schedule and monitor remedial works through to completion.
• Support contract performance, risks and compliance reporting.
• Produce management information for client review meetings.
• Oversee financial administration including WIP and invoicing.
• Collaborate with helpdesk to keep maintenance records current.

Connaissances

Facilities management experience

Compliance focus

Organisational skills

Communication skills

Attention to detail

Formation

Technical trade qualification

Outils

CAFM system

Reporting software

Description du poste

Compliance Officer

Location: Plymouth

Sector: Facilities Management / Building Services

DK Recruitment are seeking a Compliance Officer to join a facilities management team in Plymouth. This role will focus on ensuring statutory compliance across planned preventative maintenance (PPM) activities, managing remedial works and maintaining accurate records across mechanical and electrical building services.

Working closely with the Facilities Contract Manager, engineers, specialist subcontractors and the client, you will help ensure maintenance activities are delivered on time, documentation is up to date and contractual requirements are met.

Key Responsibilities:

• Monitor planned preventative maintenance (PPM) schedules to ensure statutory inspections and maintenance are completed within required timescales.
• Review and check service sheets, certificates and maintenance documentation for accuracy and compliance.
• Maintain up-to-date records on the client's CAFM system, including identifying and tracking remedial works.
• Obtain quotations and manage client approvals for remedial works where required.
• Schedule, prioritise and monitor remedial works through to completion.
• Monitor the performance of directly employed engineers and specialist subcontractors.
• Support the Facilities Contract Manager with contract performance, operational risks and compliance reporting.
• Produce management information and contribute to client performance review meetings.
• Oversee financial administration, including work-in-progress, cost management and monthly financial applications.
• Work closely with the helpdesk team to ensure maintenance records and compliance information remain current.

The Ideal Candidate:

• Experience in facilities management, building services or a similar compliance-focused role.
• A relevant technical trade qualification or a strong understanding of statutory compliance and PPM within commercial properties.
• Knowledge of mechanical and electrical building services and planned maintenance requirements.
• Strong IT skills, including managing data, producing reports and maintaining accurate records.
• Commercially aware, with an understanding of contract costs, financial performance and contractual obligations.
• Excellent organisational skills and the ability to manage competing priorities and deadlines.
• Strong communication skills, with the confidence to liaise with clients, engineers and subcontractors.
• A proactive approach to identifying risks, resolving issues and escalating concerns where necessary.
• Meticulous attention to detail and the ability to work effectively under pressure