Administration Assistant

Gregory Distribution Ltd; West of England; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Monthly Courses

Retail Discounts

Wellbeing Support

Cycle to Work

Free Uniform

Volunteer Day

Life Assurance

Pension Plan

Sickness Scheme

Job summary

Gregory Distribution Ltd is seeking an organised Administration Assistant to support the Key Account teams with a range of administrative duties and data entry tasks. You will help keep customer information, operational records, and reporting systems up to date across internal and customer systems.

This role focuses on accurate data handling, efficient filing, diary management, and timely communication. The company offers a competitive salary, regular training, and a supportive team culture in a

Qualifications

• Proficiency in MS Word, Excel, and Outlook.
• Positive attitude and willingness to learn.
• Strong attention to detail and accuracy.
• Good organisation and time management.
• Reliable and proactive approach.
• Ability to work well in a team.

Responsibilities

• Provide efficient administrative support to key account teams across a range of customer accounts.
• Maintain accurate records, databases, and customer information, ensuring all data is updated promptly and accurately within internal and customer systems.
• Manage incoming communications, including emails, phone calls, and customer correspondence, responding professionally and in a timely manner.
• Organise and maintain electronic and manual filing systems, documentation, and office resources.
• Coordinate meetings, diaries, and schedules, including arranging appointments, preparing agendas, and distributing meeting information.
• Assist in the preparation of reports, presentations, spreadsheets, and other business-critical documentation.
• Undertake a variety of administrative duties, including data entry, document processing, scanning, filing, and administrative follow-up actions.
• Support the effective operation and continuous improvement of office systems, processes, and procedures.
• Work collaboratively with colleagues across departments to support team objectives and deliver excellent customer service.
• Prioritise workload effectively to ensure deadlines are met and service levels are maintained.
• Handle confidential and sensitive information with discretion, professionalism, and in accordance with company policies.

Skills

MS Office

Team Player

Detail-oriented

Organised

Proactive

Willing to Learn

Job description

About Us:

At Gregory Distribution Ltd, we are committed to delivering excellence in logistics and transport services. Our team is dedicated to maintaining high standards of compliance and operational efficiency. Join us and grow your career in a supportive and expanding business environment. We foster a strong culture of teamwork and continuous improvement.

Job Description:

At Gregory Distribution, we are seeking an organised and detail-oriented Administration Assistant to support our Key Account teams with a variety of administrative duties and manual data entry tasks. This role plays a vital part in ensuring customer information, operational records, and reporting systems are updated accurately and efficiently.

Key Responsibilities:

• Provide efficient administrative support to key account teams across a range of customer accounts.
• Maintain accurate records, databases, and customer information, ensuring all data is updated promptly and accurately within internal and customer systems.
• Manage incoming communications, including emails, telephone calls, and customer correspondence, responding professionally and in a timely manner.
• Organise and maintain electronic and manual filing systems, documentation, and office resources.
• Coordinate meetings, diaries, and schedules, including arranging appointments, preparing agendas, and distributing meeting information.
• Assist in the preparation of reports, presentations, spreadsheets, and other business-critical documentation.
• Undertake a variety of administrative duties, including data entry, document processing, scanning, filing, and administrative follow-up actions.
• Support the effective operation and continuous improvement of office systems, processes, and procedures.
• Work collaboratively with colleagues across departments to support team objectives and deliver excellent customer service.
• Prioritise workload effectively to ensure deadlines are met and service levels are maintained.
• Handle confidential and sensitive information with discretion, professionalism, and in accordance with company policies.

Requirements:

• Proficiency in MS packages, including Word, Excel and Outlook.
• A positive attitude and willingness to learn.
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• A reliable and proactive approach to work.
• Ability to work well as part of a team.

Why Join Gregory Distribution Ltd?

Competitive Salary

£26,436.80 per annum, working 40 hours per week.

Hours

Monday to Friday, 08:00hrs - 17:00hrs. Flexibility will be required to support operational requirements.

Training

Monthly Courses for a variety of areas.

Benefits

Additional holiday purchasing scheme*, Retail discounts with Circular Benefits*, Retail Trust Wellbeing Support*, and more.

Career Growth

Explore opportunities for professional development within our expanding business.

Company Benefits

Excellent holiday allowance. Life assurance, pension, and sickness scheme*.

Extras

Christmas Savings Club*, Black Circle Tyre Discount*, Cycle To Work Scheme*, Free Uniform and paid Volunteer Day.

Wellbeing Support:

Benefit from the Retail Trust Wellbeing Support* program.

Team Environment:

Be part of a strong culture of teamwork and collaboration.

Eligibility

Applicants must be eligible to work in the UK with no restrictions. Proof of Right to Work will be required at the interview stage.

Contact Us

For any queries, please contact our Recruitment Team at

. Our team is available Monday to Friday, 08:30hrs - 17:00hrs.

Note to Recruitment Agencies

We prefer to recruit directly but have a Preferred Supplier List for when we need assistance. We'll be in touch if we need you.