Administration Assistant

Gregory Group; Bradley Stoke; On-site; GBP 24,000 - 29,000; Full time

Job summary

Gregory Distribution Ltd in Bristol is seeking an organised Administration Assistant to support our Key Account teams with a range of administrative duties and data entry tasks. The role ensures customer information, operational records, and reporting systems are kept up to date efficiently.

You will work a 40-hour week, Monday to Friday, with a competitive annual salary of £26,436.80. The company supports ongoing training, a team-focused culture, and opportunities for professional development

Qualifications

• Proficiency in MS Word, Excel and Outlook.
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Reliable and proactive approach to work.
• Ability to work well as part of a team.

Responsibilities

• Provide efficient administrative support to key account teams across a range of customer accounts.
• Maintain accurate records, databases, and customer information in internal and customer systems.
• Manage incoming communications, including emails, calls, and correspondence, responding professionally.
• Organise and maintain electronic and manual filing systems and office resources.
• Coordinate meetings, diaries, schedules, agendas, and distribute information.
• Assist in preparing reports, presentations, spreadsheets and other documents.
• Undertake data entry, document processing, scanning, filing and follow-up actions.
• Support the operation and improvement of office systems and processes.
• Collaborate with colleagues across departments to support team objectives and service levels.
• Prioritise workload to meet deadlines and maintain service levels.
• Handle confidential information with discretion and professionalism.

Skills

MS Word

MS Excel

Outlook

Attention to detail

Time management

Teamwork

Willingness to learn

Job description

Location: Bristol, Cribbs Causeway

About Us

At Gregory Distribution Ltd, we are committed to delivering excellence in logistics and transport services. Our team is dedicated to maintaining high standards of compliance and operational efficiency. Join us and grow your career in a supportive and expanding business environment. We foster a strong culture of teamwork and continuous improvement.

Job Description

At Gregory Distribution, we are seeking an organised and detail-oriented Administration Assistant to support our Key Account teams with a variety of administrative duties and manual data entry tasks. This role plays a vital part in ensuring customer information, operational records, and reporting systems are updated accurately and efficiently.

Key Responsibilities

• Provide efficient administrative support to key account teams across a range of customer accounts.
• Maintain accurate records, databases, and customer information, ensuring all data is updated promptly and accurately within internal and customer systems.
• Manage incoming communications, including emails, telephone calls, and customer correspondence, responding professionally and in a timely manner.
• Organise and maintain electronic and manual filing systems, documentation, and office resources.
• Coordinate meetings, diaries, and schedules, including arranging appointments, preparing agendas, and distributing meeting information.
• Assist in the preparation of reports, presentations, spreadsheets, and other business-critical documentation.
• Undertake a variety of administrative duties, including data entry, document processing, scanning, filing, and administrative follow-up actions.
• Support the effective operation and continuous improvement of office systems, processes, and procedures.
• Work collaboratively with colleagues across departments to support team objectives and deliver excellent customer service.
• Prioritise workload effectively to ensure deadlines are met and service levels are maintained.
• Handle confidential and sensitive information with discretion, professionalism, and in accordance with company policies.

Requirements

• Proficiency in MS packages, including Word, Excel and Outlook.
• A positive attitude and willingness to learn.
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• A reliable and proactive approach to work.
• Ability to work well as part of a team.

Why Join Gregory Distribution Ltd?

• Competitive Salary: £26,436.80 per annum, working 40 hours per week.
• Hours: Monday to Friday, 08:00hrs - 17:00hrs. Flexibility will be required to support operational requirements.
• Training: Monthly Courses for a variety of areas.
• Benefits: Additional holiday purchasing scheme*, Retail discounts with Circular Benefits*, Retail Trust Wellbeing Support*, and more.
• Career Growth: Explore opportunities for professional development within our expanding business.
• Company Benefits: Excellent holiday allowance. Life assurance, pension, and sickness scheme*.
• Extras: Christmas Savings Club*, Black Circle Tyre Discount*, Cycle To Work Scheme*, Free Uniform and paid Volunteer Day.
• Wellbeing Support: Benefit from the Retail Trust Wellbeing Support* program.
• Team Environment: Be part of a strong culture of teamwork and collaboration.

Eligibility

Applicants must be eligible to work in the UK with no restrictions. Proof of Right to Work will be required at the interview stage.