Company Secretarial Manager

Itchy Feet; Jersey Marine; On-site; GBP 70,000 - 100,000; Full time

Job summary

Itchy Feet is seeking a highly motivated professional to join its Fund Administration team as a Company Secretarial specialist. The role centers on delivering governance and statutory secretarial services for a portfolio of regulated investment entities, aligned with Jersey law and client terms.

Key duties include board meeting support, statutory filings, and maintaining registers, with collaboration across administration and accounting teams to ensure timely delivery and high-quality governance

Qualifications

• 8–10 years of relevant finance experience preferred.
• Strong academic background with a professional qualification such as CGI UK & Ireland membership or equivalent.
• Excellent written and verbal communication skills.
• Strong knowledge of Companies (Jersey) Law 1991 and regulatory framework is advantageous.
• Proficiency with Microsoft 365 and board secretarial/ entity-management systems.
• Open to using AI tools to enhance secretarial services.
• Ability to work collaboratively with internal teams to deliver high‑quality client service.

Responsibilities

• Work with Boards of regulated Fund Services Businesses and regulated funds (AIFs, Expert Funds, Unclassified Funds).
• Attend board meetings; prepare agendas, board papers, and timely minutes and actions.
• Handle Jersey statutory filings and maintain statutory records and registers.
• Keep up to date with Jersey law and regulatory framework to ensure compliance.
• Develop and maintain a best-in-class corporate governance framework across Fund Administration.
• Coordinate secretarial activities with administration and accounting teams; communicate actions clearly.
• Provide training, guidance, and support to team members.

Skills

Stakeholder management

Communication skills

Organised and detail‑oriented

Team collaboration

Problem solving

Education

CGI UK & Ireland membership

Tools

Microsoft 365

Board portal systems

Job description

Our client is seeking a highly motivated individual to join their Fund Administration team. This full-time, permanent role focuses on servicing the company secretarial needs of a portfolio of regulated investment managers, funds, and subsidiaries, adhering to a rigid control framework. The position plays a crucial role in managing the delivery of company secretarial services in alignment with the Companies (Jersey) Law 1991 and the client's terms of business. In this role, you will collaborate closely with the Boards of regulated Fund Services Businesses as well as various regulated funds. Your principal responsibilities will involve ensuring compliance with statutory regulations and delivering high-quality governance support to clients.

JOB DUTIES:

• Work closely with the Boards of regulated Fund Services Businesses and a variety of regulated funds, including AIFs, Expert Funds, and Unclassified Funds.
• Attend all regular board meetings, including preparation of agendas, electronic board papers, and facilitating the production of timely, accurate minutes and actions arising from these meetings.
• Attend to Jersey statutory filings in accordance with applicable deadlines, maintaining accurate statutory records, registers, and books.
• Keep up to date with Jersey statutory and regulatory frameworks to ensure client entities remain fully compliant with their obligations.
• Assist with the development and maintenance of a best-in-class corporate governance framework across the Fund Administration function.
• Coordinate company secretarial activities with the administration and accounting teams, ensuring relevant information, actions, and deadlines are communicated clearly and promptly.
• Share information and provide training, guidance, and assistance to team members as required.
• Develop an effective diary and corporate governance timetable to manage the scheduling of periodic board meetings, AGMs, and EGMs.
• Take responsibility for producing and maintaining statutory registers for client entities, including managing the RBO filing process.
• Assist with the incorporation process for new Fund Administration client entities.
• Support the client's ethos across the team through rigorous process analysis to drive alignment and consistency.
• Undertake any company secretarial project work as required, including initiatives designated by your direct Manager.

JOB REQUIREMENTS:

• A minimum of 8-10 years of relevant experience in the finance industry is preferred.
• Strong academic background, and working towards or holding a professional qualification such as membership of The Chartered Governance Institute UK & Ireland, or an equivalent qualification.
• Excellent written and verbal communication skills.
• A strong working knowledge of Companies (Jersey) Law 1991 and the regulatory framework is advantageous.
• Strong digital capability, including proficiency in Microsoft 365 and experience using company secretarial, entity-management, and electronic board-portal systems.
• Open to working with the latest technology, including AI tools, to enhance company secretarial services offered.
• Demonstrable ability to work closely, collaboratively, and collegiately with various internal teams to deliver a consistently high-quality service to clients.
• Good understanding of applicable statutory laws and related legal and regulatory requirements, including anti-money laundering regulations.
• Strong interpersonal and stakeholder-management skills, with the confidence to build effective working relationships with client boards, directors, investment managers, and professional advisers.
• Organised and responsive, with strong attention to detail. Ability to manage competing priorities across a portfolio of entities while meeting deadlines.
• Committed and driven to achieving excellence for themselves, their clients, and their team.
• Demonstrable track record of providing excellent company secretarial management to a variety of Jersey investment funds and the regulated management companies.

WHAT YOU'LL LOVE:

This role offers the opportunity to develop a best-in-class corporate governance framework and work collaboratively with senior professionals across multiple teams. You will have the ability to provide guidance and training to junior members, ensuring a supportive environment that fosters professional growth. The responsibility and autonomy offered in this position will allow you to make a direct impact on the delivery of high-quality services to clients.