Company Secretarial Manager

Ogier; Saint Helier; On-site; GBP 70,000 - 110,000; Full time

Job summary

Ogier Global Fund Administration (Jersey) Limited seeks a highly motivated individual to join our fund administration team to service company secretarial needs under the Companies (Jersey) Law 1991 for a portfolio of regulated investment managers, funds and subsidiaries.

Attending board meetings, handling Jersey filings, maintaining registers and supporting governance across client structures, you will collaborate with administration, accounting and compliance teams to deliver high‑quality,

Qualifications

• 8-10 years’ experience in the finance industry.
• Pursuing or holding a professional qualification such as ICSA/CGI UK&I or equivalent.
• Excellent written and verbal communication skills.
• Strong knowledge of Jersey Law 1991 and regulatory framework.
• Proficiency in Microsoft 365 and board-portal systems.
• Willingness to work with AI tools to enhance services.
• Ability to train/junior staff and manage multiple entities.

Responsibilities

• Work closely with Boards of regulated Fund Services Businesses and funds.
• Prepare agendas, board papers and accurate minutes for meetings.
• Attend Jersey filings (annual confirmations, ISE, tax) on deadlines.
• Maintain accurate statutory records, registers and books.
• Keep up to date with Jersey statutory/regulatory changes.
• Develop and maintain a governance framework for Fund Administration.
• Coordinate secretarial activities with administration and accounting teams.
• Provide training and guidance to team members as required.
• Manage corporate governance timetable for boards, AGMs and EGMs.
• Maintain statutory registers and RBO filing for client entities.
• Assist with incorporation of new client entities.
• Support Ogier Best Way ethos through process analysis.
• Undertake company secretarial project work as directed by Manager.

Skills

Communication

Governance

Stakeholder management

Team collaboration

Attention to detail

Education

Chartered Governance Institute UK & Ireland (ICSA) membership or equivalent

Tools

Microsoft 365

Board portal systems

Entity-management software

Job description

Location: Jersey

Department: Fund Administration - Ogier Global

Description

Our approach is simple. We are committed to building long‑lasting relationships with our clients that are based on confidence and trust. Ogier Global Fund Administration (Jersey) Limited is looking for a highly motivated individual to join our Fund Administration team to service the company secretarial needs of a portfolio of regulated investment managers, funds and subsidiaries under a rigorous control framework, and managing the delivery of our company secretarial services as prescribed under the Companies (Jersey) Law 1991 and pursuant to services set out in our terms of business with our customers.

Key Responsibilities

• Work closely with the Boards of regulated Fund Services Businesses as well as the Boards of a variety of regulated funds (including, but not limited to, AIFs, Expert Funds and Unclassified Funds)
• Attendance at all regular board meetings including preparation of agendas, electronic board papers and facilitating the production of timely, accurate minutes and actions arising from these meetings
• Attending to Jersey statutory filings (i.e. Jersey annual confirmation statements, ISE returns, Jersey tax and substance returns) in accordance with applicable deadlines, maintaining accurate statutory records, registers and books
• Keep up to date with Jersey statutory and regulatory frameworks and the periodic amendments thereto to ensure client entities remain fully compliant with their obligations
• Assist with the development and maintenance of a best in class corporate governance framework across the Fund Administration function
• Work closely with the administration and accounting teams to ensure that company secretarial activities are properly coordinated with the wider administration of each client structure, and that relevant information, actions and deadlines are communicated clearly and promptly
• Sharing information and providing training, guidance, advice, and assistance to other team members/company secretarial deputies as required
• Develop an effective diary and corporate governance timetable to manage scheduling of periodic board meetings, AGMs and EGMs and key recurring tasks
• Responsibility for producing, maintaining statutory registers for client entities, including responsibility for managing the RBO filing process for client entities
• Assist with the incorporation process for new Fund Administration client entities
• Supporting the 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
• Undertake any company secretarial project work as may be required, including initiatives identified and designated from time to time by your direct Manager

Skills, Knowledge and Expertise

• 8-10 years’ relevant experience in the finance industry preferred
• Strong academic background, and working towards or holding a professional qualification such as membership of The Chartered Governance Institute UK & Ireland (formerly ICSA), or an equivalent qualification
• Excellent written and verbal communication skills
• Strong working knowledge of Companies (Jersey) Law 1991, and the regulatory framework would be an advantage
• Strong digital capability, including proficiency in Microsoft 365 and experience of using company secretarial, entity-management and electronic board-portal systems
• Open to working with the latest technology, such as AI tools, to enhance role and Company Secretarial services offered
• Demonstrable ability to work closely, collaboratively and collegiately with administration, accounting, compliance and other internal teams to deliver a coordinated, efficient and consistently high‑quality service to clients
• Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations
• Strong interpersonal and stakeholder‑management skills, with the confidence to build effective working relationships with client boards, directors, investment managers, professional advisers and internal teams
• Responsive and client‑focused with strong organisational skills and attention to detail. Ability to deal with tasks independently and use own initiative
• Ability to provide training/mentoring to junior members of the team
• Ability to manage competing priorities across a portfolio of entities, anticipate upcoming requirements and ensure that statutory, regulatory and client deadlines are met
• Must be committed and driven to achieving excellence for themselves, their clients and their team
• Demonstrable track record of providing excellent company secretarial management to a variety of Jersey investment funds and the regulated management companies thereof