Company Secretarial Manager

Ogier Legal Limited; Saint Helier; On-site; GBP 70,000 - 110,000; Full time

Job summary

Ogier Global Fund Administration (Jersey) Limited is seeking a Company Secretarial Manager to oversee the delivery of company secretarial services for a portfolio of regulated funds and investment managers. You will manage board meetings, statutory filings, governance frameworks and cross-team collaboration within a rigorous control environment.

The role requires extensive Jersey law knowledge, strong communication skills and the ability to mentor junior staff while driving timely, accurate

Qualifications

• Minimum 8–10 years’ experience in the finance industry preferred.
• Progress toward or holding membership of The Chartered Governance Institute UK & Ireland or equivalent.
• Excellent written and verbal communication skills.
• Strong working knowledge of Companies (Jersey) Law 1991 and the regulatory framework would be an advantage.
• Strong digital capability, including proficiency in Microsoft 365 and experience of using company secretarial, entity-management and electronic board-portal systems.
• Open to working with the latest technology, such as AI tools, to enhance role and Company Secretarial services offered.
• Demonstrable ability to work closely with administration, accounting, compliance and other internal teams.

Responsibilities

• Work closely with Boards of regulated Fund Services Businesses and client funds.
• Attendance at board meetings; prepare agendas, papers and accurate minutes.
• Attend Jersey statutory filings and maintain registers and books on deadlines.
• Keep up to date with Jersey statutory and regulatory frameworks and amendments.
• Develop and maintain a best-in-class corporate governance framework.
• Coordinate with administration and accounting teams to align secretarial activities with client structures.
• Provide training and guidance to junior team members as required.
• Develop a diary and timetable for periodic meetings and recurring tasks.
• Produce and maintain statutory registers and manage RBO filing processes.
• Assist with incorporation of new Fund Administration client entities.
• Support the Ogier Best Way ethos through process analysis and consistent delivery.
• Undertake project work as designated by the Manager.

Skills

Finance industry experience

Communication skills

Governance knowledge

Microsoft 365

Board governance tools

Stakeholder management

Team mentoring

Education

Bachelor's degree in finance or related field

Membership of The Chartered Governance Institute UK & Ireland

Tools

Company secretarial software

Electronic board-portal systems

Entity-management software

Job description

Company Secretarial Manager

Department: Fund Administration - Ogier Global

Employment Type: Permanent

Location: Jersey

Description

Our approach is simple. We are committed to building long-lasting relationships with our clients that are based on confidence and trust.

Ogier Global Fund Administration (Jersey) Limited is looking for a highly motivated individual to join our Fund Administration team to service the company secretarial needs of a portfolio of regulated investment managers, funds and subsidiaries under a rigorous control framework, and managing the delivery of our company secretarial services as prescribed under the Companies (Jersey) Law 1991 and pursuant to services set out in our terms of business with our customers.

Key Responsibilities

• Work closely with the Boards of regulated Fund Services Businesses as well as the Boards of a variety of regulated funds (including, but not limited to, AIFs, Expert Funds and Unclassified Funds)
• Attendance at all regular board meetings including preparation of agendas, electronic board papers and facilitating the production of timely, accurate minutes and actions arising from these meetings
• Attending to Jersey statutory filings (i.e. Jersey annual confirmation statements, ISE returns, Jersey tax and substance returns) in accordance with applicable deadlines, maintaining accurate statutory records, registers and books
• Keep up to date with Jersey statutory and regulatory frameworks and the periodic amendments thereto to ensure client entities remain fully compliant with their obligations
• Assist with the development and maintenance of a best in class corporate governance framework across the Fund Administration function
• Work closely with the administration and accounting teams to ensure that company secretarial activities are properly coordinated with the wider administration of each client structure, and that relevant information, actions and deadlines are communicated clearly and promptly
• Sharing information and providing training, guidance, advice, and assistance to other team members/company secretarial deputies as required
• Develop an effective diary and corporate governance timetable to manage scheduling of periodic board meetings, AGMs and EGMs and key recurring tasks
• Responsibility for producing, maintaining statutory registers for client entities, including responsibility for managing the RBO filing process for client entities
• Assist with the incorporation process for new Fund Administration client entities
• Supporting the 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
• Undertake any company secretarial project work as may be required, including initiatives identified and designated from time to time by your direct Manager

Skills, Knowledge and Expertise

• 8-10 years’ relevant experience in the finance industry preferred
• Strong academic background, and working towards or holding a professional qualification such as membership of The Chartered Governance Institute UK & Ireland (formerly ICSA), or an equivalent qualification
• Excellent written and verbal communication skills
• Strong working knowledge of Companies (Jersey) Law 1991, and the regulatory framework would be an advantage
• Strong digital capability, including proficiency in Microsoft 365 and experience of using company secretarial, entity-management and electronic board-portal systems
• Open to working with the latest technology, such as AI tools, to enhance role and Company Secretarial services offered
• Demonstrable ability to work closely, collaboratively and collegiately with administration, accounting, compliance and other internal teams to deliver a coordinated, efficient and consistently high-quality service to clients
• Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations
• Strong interpersonal and stakeholder-management skills, with the confidence to build effective working relationships with client boards, directors, investment managers, professional advisers and internal teams
• Responsive and client-focused with strong organisational skills and attention to detail. Ability to deal with tasks independently and use own initiative
• Ability to provide training/mentoring to junior members of the team
• Ability to manage competing priorities across a portfolio of entities, anticipate upcoming requirements and ensure that statutory, regulatory and client deadlines are met
• Must be committed and driven to achieving excellence for themselves, their clients and their team
• Demonstrable track record of providing excellent company secretarial management to a variety of Jersey investment funds and the regulated management companies thereof