Company Secretarial Assistant (1-Year FTC)

ivee | The return-to-work platform; Croydon; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading return-to-work platform is seeking a Company Secretarial Assistant for a 1-year fixed-term contract. This role involves managing legal documents, supporting compliance, and ensuring smooth execution of governance tasks. Ideal for those with a legal background looking to return to work in a flexible environment.

Qualifications

• Experience in a company secretarial team or legal environment.
• Strong understanding of document execution and company compliance.

Responsibilities

• Manage document execution for contracts and legal agreements.
• Support company secretarial duties including compliance work.

Skills

Attention to Detail

Communication

Education

2+ years in company secretarial or legal environment

Tools

Microsoft Office

Diligent

SharePoint

Job description

Company Secretarial Assistant (1-Year FTC)

Company Secretarial Assistant (1-Year FTC)

1 day ago Be among the first 25 applicants

ivee is exclusively for people returning to work after a career break in the UK

Please do not apply if you are outside the UK

Have you taken a career break and looking to return to work? Are you struggling to find flexible jobs that fit around your family life/caregiving?

At ivee, we’re on a mission to help every person return to meaningful, flexible work after a career break. Our community provides upskilling, mentoring, and access to job opportunities with vetted flexible employers, so that you don't have to settle for less.

Press apply to express your interest in ivee and apply for one of our client roles on our platform:

We are currently seeking a Company Secretarial Assistant for a 1-year fixed-term contract. This role will support the Company Secretarial team with a varied workload, ensuring the smooth execution and maintenance of legal and governance documents.

Key Responsibilities:

• Manage the document execution process for contracts, deeds, licences, leases, and other legal agreements, ensuring all approvals are in place.
• File executed Board Minutes, Resolutions, Bank Mandates, and other legal documents in digital folders.
• Process documents for notarisation, consularisation, and apostille.
• Handle purchase orders and invoices related to legal services.
• Create and maintain structure charts for legal entities.
• Support ad-hoc company secretarial duties, including annual compliance work, confirmation statements, and drafting of board minutes.
• Assist with the maintenance of company records, statutory changes, and document management in Diligent and SharePoint.
• Provide KYC/DD/AML documentation as requested.

Key Criteria:

• Previous experience working in a company secretarial team or legal environment (2+ years preferred).
• Strong understanding of document execution, company compliance, and legal governance.
• Excellent attention to detail and ability to work under pressure.
• Proficient in Microsoft Office (Excel, Word, SharePoint) and document management systems.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication skills and confidence in dealing with senior executives.
• Experience with Diligent or other company secretarial software is a plus (training provided).
• Hours: 35 hours per week
• Contract: 1-Year Fixed Term Contract
• Location: Hybrid (Croydon, with two days in the office and three days remote)

Please press apply to access the full job description and apply for this role.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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