Co-Curricular Operations Coordinator

Cranleigh School; United Kingdom; On-site; GBP 32,000 - 42,000; Full time

Job summary

Cranleigh School is seeking an organised administrator to support the Deputy Head (Co-curricular) and the leadership team, ensuring the master calendar is accurate, fixtures and room bookings run smoothly, and major events are delivered without friction.

You will provide confidential executive support, manage diary and papers, oversee staff allocations and co-curricular budgets, and maintain data across school systems while coordinating communications with parents and staff.

Qualifications

• Exceptional organisational ability and rigorous attention to detail.
• Advanced IT and data-management skills; able to learn new systems.
• Discretion handling confidential information and diaries.

Responsibilities

• Provide confidential executive support to the Deputy Head (Co-curricular): diary management, correspondence, meeting administration and papers.
• Manage the master school calendar in SOCS; coordinate room bookings and plan 12–18 months ahead.
• Administer co-curricular records, fixtures and termly awards; monitor budgets and collate evidence for inspections.
• Support staff allocations and duty rotas each term; assist HR with appraisals and staffing queries.
• Deliver on-the-day operational support for major events (Speech Day, Open Days, masterclasses).
• Maintain accurate data in school systems and communicate with parents and staff about co-curricular activities.

Skills

Organisational skills

Diary management

IT & data management

Interpersonal skills

Discretion with confidential info

Tools

SOCS

iSAMS

Google Workspace

Job description

Cranleigh School is seeking an organised administrator to support the Deputy Head (Co-curricular) and the leadership team, ensuring the master calendar is accurate, fixtures and room bookings run smoothly, and major events are delivered without friction.

You will provide confidential executive support, manage diary and papers, oversee staff allocations and co-curricular budgets, and maintain data across school systems while coordinating communications with parents and staff.