Co-curricular and Operations Administrator

CRANLEIGH SCHOOL; Waverley; On-site; GBP 28,000 - 34,000; Part time

Benefits offered by this job

Competitive salary

DBS check included

Right to work in the UK

Job summary

Cranleigh School in the United Kingdom is seeking a skilled Co-curricular and Operations Administrator to provide confidential executive support to the Deputy Head (Co-curricular). The role includes diary management, correspondence, meeting administration and papers, plus diary and calendar control for 12–18 months ahead.

You will maintain co-curricular records, coordinate events and budgets, support staff allocations in HR collaboration, and ensure accurate data across school systems while

Qualifications

• Exceptional organisational ability and attention to detail.
• Advanced IT and data-management skills; comfortable learning new systems.
• Ability to prioritise, work independently and stay composed under pressure.
• Strong interpersonal skills; collaborative with staff at all levels.
• Absolute discretion with confidential information.

Responsibilities

• Provide high-quality, confidential executive support to the Deputy Head (Co-curricular): diary management, correspondence, meeting administration and preparing papers.
• Manage the master school calendar using SOCS: maintain schedules, resolve clashes, coordinate room bookings and plan 12–18 months ahead.
• Administer co-curricular participation records, fixtures and termly awards; maintain budget monitoring information and collate evidence for inspections.
• Support staff co-curricular allocations and duty rotas each term, working with HR on appraisal administration and staffing queries.
• Deliver administrative and on-the-day operational support for major events, including Speech Day, Open Days and recruitment masterclasses.
• Maintain accurate data in school systems and support parent/staff communications related to co-curricular activities.

Skills

Exceptional organisational ability

Advanced IT and data-management skills

Ability to prioritise effectively

Strong interpersonal skills

Discretion with confidential info

Tools

SOCS

iSAMS

Google Workspace

Job description

Co-curricular and Operations Administrator

Contract Type: (permanent, term time + 5 weeks)

Closing Date: 9:00 30th September 2026

What you'll be doing

• Provide high-quality, confidential executive support to the Deputy Head (Co-curricular): diary management, correspondence, meeting administration and preparing papers.
• Manage the master school calendar using SOCS: maintain accurate schedules, resolve clashes, coordinate room bookings and plan 12–18 months ahead.
• Administer co-curricular participation records, fixtures and termly awards; maintain budget monitoring information and collate evidence for inspections.
• Support staff co-curricular allocations and duty rotas each term, working with HR on appraisal administration and staffing queries.
• Deliver administrative and on-the-day operational support for major events, including Speech Day, Open Days and recruitment masterclasses.
• Maintain accurate data in school systems and support parent/staff communications related to co-curricular activities.

What we’re looking for

Essential

• Exceptional organisational ability and rigorous attention to detail.
• Advanced IT and data-management skills and confidence learning new systems.
• Ability to prioritise effectively, work independently and remain composed under pressure.
• Strong interpersonal skills: approachable, adaptable and able to collaborate with staff at all levels.
• Absolute discretion when handling confidential information.

Desirable

• Experience of SOCS and/or iSAMS and Google Workspace.
• Administrative experience within an independent, boarding or senior school environment.

About the team or department

You will work closely with the Deputy Head (Co-curricular) and provide operational support across the leadership team, HR and teaching staff responsible for co-curricular provision. The role sits at the centre of school life, linking co-curricular scheduling and event delivery.

What we offer

We offer a supportive community environment, a competitive salary commensurate with qualifications and experience, and a wide range of benefits.

Cranleigh School recognises the positive value of diversity, promotes equality and challenges discrimination. We welcome and encourage job applications from people of all backgrounds.

All applicants must have the right to work in the UK.

The post holder will be subject to a DBS check.