Co-curricular Operations & Events Lead

Cranleigh-School; Waverley; On-site; GBP 30,000 - 42,000; Full time

Job summary

Cranleigh School is seeking a proactive Co-curricular Administrator to provide executive support to the Deputy Head (Co-curricular) and the leadership team, ensuring the master calendar is accurate, rooms are booked, and staff allocations run smoothly across major school events.

You will manage calendars using SOCS, track participation and budgets, and support communications with parents and staff while safeguarding data and maintaining confidentiality.

Qualifications

• Essential: exceptional organisational ability and rigorous attention to detail.
• Essential: advanced IT and data-management skills; confidence learning new systems.
• Essential: ability to prioritise, work independently, remain composed under pressure.
• Essential: strong interpersonal skills and collaboration with staff at all levels.
• Essential: absolute discretion handling confidential information.
• Desirable: experience of SOCS and/or iSAMS and Google Workspace.
• Desirable: administrative experience in an independent, boarding or senior school environment.

Responsibilities

• Provide high-quality, confidential executive support to the Deputy Head (Co-curricular): diary management, correspondence, meeting administration and papers.
• Manage the master school calendar using SOCS: maintain schedules, resolve clashes, coordinate room bookings and plan 12–18 months ahead.
• Administer co-curricular participation records, fixtures and termly awards; monitor budget and collate inspection evidence.
• Support staff co-curricular allocations and duty rotas each term, liaising with HR on appraisal and staffing queries.
• Deliver admin and on-the-day operational support for major events (Speech Day, Open Days, masterclasses).
• Maintain accurate data in school systems and support parent/staff communications related to co-curricular activities.

Skills

Organisational skills

Attention to detail

IT & data-management

Prioritisation

Interpersonal skills

Discretion

Tools

SOCS

iSAMS

Google Workspace

Job description

Cranleigh School is seeking a proactive Co-curricular Administrator to provide executive support to the Deputy Head (Co-curricular) and the leadership team, ensuring the master calendar is accurate, rooms are booked, and staff allocations run smoothly across major school events.

You will manage calendars using SOCS, track participation and budgets, and support communications with parents and staff while safeguarding data and maintaining confidentiality.