Co-curricular and Operations Administrator

Cranleigh-School; Waverley; On-site; GBP 30,000 - 42,000; Full time

Job summary

Cranleigh School is seeking a proactive Co-curricular Administrator to provide executive support to the Deputy Head (Co-curricular) and the leadership team, ensuring the master calendar is accurate, rooms are booked, and staff allocations run smoothly across major school events.

You will manage calendars using SOCS, track participation and budgets, and support communications with parents and staff while safeguarding data and maintaining confidentiality.

Qualifications

• Essential: exceptional organisational ability and rigorous attention to detail.
• Essential: advanced IT and data-management skills; confidence learning new systems.
• Essential: ability to prioritise, work independently, remain composed under pressure.
• Essential: strong interpersonal skills and collaboration with staff at all levels.
• Essential: absolute discretion handling confidential information.
• Desirable: experience of SOCS and/or iSAMS and Google Workspace.
• Desirable: administrative experience in an independent, boarding or senior school environment.

Responsibilities

• Provide high-quality, confidential executive support to the Deputy Head (Co-curricular): diary management, correspondence, meeting administration and papers.
• Manage the master school calendar using SOCS: maintain schedules, resolve clashes, coordinate room bookings and plan 12–18 months ahead.
• Administer co-curricular participation records, fixtures and termly awards; monitor budget and collate inspection evidence.
• Support staff co-curricular allocations and duty rotas each term, liaising with HR on appraisal and staffing queries.
• Deliver admin and on-the-day operational support for major events (Speech Day, Open Days, masterclasses).
• Maintain accurate data in school systems and support parent/staff communications related to co-curricular activities.

Skills

Organisational skills

Attention to detail

IT & data-management

Prioritisation

Interpersonal skills

Discretion

Tools

SOCS

iSAMS

Google Workspace

Job description

School Cranleigh School Salary Competitive Working hours Full time Application Deadline Wednesday, September 30, 2026 Job Summary

This is a role for someone who can organise a busy co-curricular programme, keep the master calendar accurate across the school year, and deliver smooth operations for major school events. You will provide direct executive and administrative support to the Deputy Head (Co-curricular) and the wider Co-curricular leadership team, ensuring fixtures, room bookings and staff allocations run without friction.

What you'll be doing

• Provide high-quality, confidential executive support to the Deputy Head (Co-curricular): diary management, correspondence, meeting administration and preparing papers.
• Manage the master school calendar using SOCS: maintain accurate schedules, resolve clashes, coordinate room bookings and plan 12–18 months ahead.
• Administer co-curricular participation records, fixtures and termly awards; maintain budget monitoring information and collate evidence for inspections.
• Support staff co-curricular allocations and duty rotas each term, working with HR on appraisal administration and staffing queries.
• Deliver administrative and on-the-day operational support for major events, including Speech Day, Open Days and recruitment masterclasses.
• Maintain accurate data in school systems and support parent/staff communications related to co-curricular activities.

What we're looking for

Essential

• Exceptional organisational ability and rigorous attention to detail.
• Advanced IT and data-management skills and confidence learning new systems.
• Ability to prioritise effectively, work independently and remain composed under pressure.
• Strong interpersonal skills: approachable, adaptable and able to collaborate with staff at all levels.
• Absolute discretion when handling confidential information.

Desirable

• Experience of SOCS and/or iSAMS and Google Workspace.
• Administrative experience within an independent, boarding or senior school environment.

About the team or department

You will work closely with the Deputy Head (Co-curricular) and provide operational support across the leadership team, HR and teaching staff responsible for co-curricular provision. The role sits at the centre of school life, linking co-curricular scheduling and event delivery.

What we offer

We offer a supportive community environment, a competitive salary commensurate with qualifications and experience, and a wide range of benefits.

Cranleigh School recognises the positive value of diversity, promotes equality and challenges discrimination. We welcome and encourage job applications from people of all backgrounds.

All applicants must have the right to work in the UK.

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The post holder will be subject to a DBS check

Job Profile Job Profile document

About us

Ex Cultu Robur – From Our Culture Comes Strength

Our motto defines every aspect of school life and the foundation of a career at Cranleigh.

Our Aims

• To empower our staffto be the best they can be so that they thrive in all aspects of their professional and personal lives.

• To inspire a dedicated community of professionalswho think globally, act with integrity, and make courageous contributions to the running and success of our school.

• To nurture problem-solvers, creatives, and skilled communicatorsacross all departments, valuing colleagues who model curiosity, generosity, and humility.

Our Ethos

• We are one school with two sites (Prep and Senior), united by a single, dedicated team.

• We are unapologetically ambitious for all our staff, providing the professional development, modern tools, and support needed to excel in every department.

• We believe every member of our team—whether working in the classroom, operations, administration, or support services—is capable of outstanding performance within the healthy, happy, and inclusive atmosphere we work so hard to maintain.

• We expect our team to bring passion to their roles, collaborate across departments, and engage constructively with feedback and growth.

• We work in partnership with colleagues to provide a balanced, supportive environment that nurtures personal responsibility and the well-being of every staff member.

• We set our people up for success.Whatever your role, expertise, or background, you will find a champion, a mentor, and a collaborative community at Cranleigh.

The Cranleigh Culture

From this culture, our staff find the strength to:

ASPIRE BOLDLYby setting ambitious goals, embracing operational and educational challenges, and striving for excellence. We champion curiosity, creativity, and a proactive appetite for problem-solving.

BE YOURSELFby bringing authenticity, self-awareness, and confidence to work every day. We value resilience, integrity, and emotional intelligence across our entire workforce.

CARE FOR OTHERSby practicing kindness, empathy, and service. We foster a whole-school environment of deep respect, compassion, and true collaboration.

This is the spirit of Cranleigh.

Contact Details

If you have any questions about this role, or wish to discuss please contact us by email [e-mail] or by telephone on 01483 542128