CMS Administrative Assistant ( Database)

TN United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established organization is seeking a CMS Administrative Assistant to support its Community Music Service. This role involves data management, including creating and updating databases, analyzing data, and producing reports. You will also assist with reception tasks and collaborate with colleagues across departments. The ideal candidate will thrive in a dynamic environment, enjoy a variety of tasks, and contribute to the success of the borough's music education initiatives. If you are a team player with a passion for music and administration, this is an exciting opportunity to make a difference.

Qualifications

• Experience working in an office environment supporting colleagues.
• Ability to work independently in a public-facing role.

Responsibilities

• Maintain and update CMS databases and produce data analysis reports.
• Support funding applications and assist with Business Continuity Planning.

Skills

Data Management

Database Creation and Updating

Data Analysis

Report Production

Reception Duties

Education

Experience in Office Environment

Tools

CMS Cloud Platform

Job description

Job Title: CMS Administrative Assistant (Database)
Location: London, United Kingdom
Client: London Borough of Barking and Dagenham
Job Category: Other
EU Work Permit Required: Yes
Job Reference: e799ff3720a5
Job Views: 2
Posted: 05.05.2025
Expiry Date: 19.06.2025

Job Description

About this job

To support the Community Music Service (CMS) in data management. Responsibilities include creating and updating databases on the CMS cloud platform, analyzing data, producing reports, and supporting funding applications. Additional duties include reception tasks such as greeting visitors and answering calls.

• Maintain and update CMS databases, e.g., Whole Class Ensemble Teaching database.
• Produce data analysis reports, including pupil and instrument data.
• Provide resources like registers, transfers, and surveys.
• Organize events and bookings.
• Assist with Business Continuity Planning.
• Support financial data assessment for funding.
• Attend meetings and circulate minutes.
• Support office colleagues and cover reception duties as needed.

Special Requirements

This post is exempt from the Rehabilitation of Offenders Act 1974. A comprehensive screening, including a Disclosure check, will be undertaken for successful applicants.

About You

You should have experience working in an office environment, supporting colleagues, and working within deadlines for government and Arts Council surveys. A team player with the ability to work independently in a public-facing role is preferred. Enjoying a variety of tasks and collaborating across departments will be beneficial.

About Us

The Community Music Service (CMS), based in Barking & Dagenham, is a nationally recognized, award-winning organization leading the borough's music education. It offers instrumental lessons, ensembles, and collaborations with organizations like the London Symphony Orchestra and BBC.