EA to CEO – 8 month FTC

Bain and Gray; London; Remote; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the climate sector is looking for an Executive Assistant to support their CEO for an 8-month maternity cover. The role is fully remote with occasional travel to London. The ideal candidate will be hyper-organized, proactive, and possess excellent communication skills. Responsibilities include managing the CEO's inbox, diary, and travel arrangements, as well as preparing for meetings and collaborating with the Operations team.

Qualifications

• Natural decision-maker with good judgment.
• Ability to anticipate and plan needs of the Chief Executive.

Responsibilities

• Manage and respond to the Chief Executive's inbox.
• Handle complex diary management and travel arrangements.
• Prepare the Chief Executive for meetings and follow up on actions.

Skills

Decision-Making

Time Management

Communication

Organizational Skills

Proactivity

Tools

Microsoft Office

Diary Planners

Project Management Tools

Job description

EA to CEO – 8 month FTC
JGA16985

One of our favourite clients, who are forerunners in the climate space, is seeking an EA to join them, supporting their Chief Executive.

This is an 8-month maternity cover, starting ASAP. The role is fully remote with very occasional travel to their London offices. The team is ambitious, passion-driven, and social. The successful EA will be highly relied upon.

Our client has a brilliant network of EAs to support you and help you settle into the firm quickly. Crucial to the role is a hyper-organised, efficient, and natural decision-making EA who is resourceful, innovative, and proactive!

Responsibilities:

1. Manage, follow up, action, and respond to the Chief Executive's inbox
2. Handle complex and international diary management, anticipating and responding to issues proactively
3. Engage proactively with stakeholders and team members
4. Prepare the Chief Executive for meetings, including collating materials and researching attendee profiles
5. Attend meetings with the Chief Executive, circulate notes, and follow up on actions
6. Arrange travel, accommodation, and logistics
7. Perform general administrative duties
8. Support planning of company-wide and team offsites
9. Assist with event planning and communication
10. Collaborate with the Operations team on office management, building liaison, and supplies

Ideal Candidate:

• Natural decision-maker with good judgment and ability to work under pressure
• Ability to anticipate and plan the needs of the Chief Executive, with effective communication skills
• Hyper-organised, excellent time management, and disciplined to keep the Chief Executive informed
• Tech-savvy, comfortable with diary planners, project management tools, and Microsoft Office
• Innovative in seeking new ways to improve efficiency and effectiveness

Bain and Gray is an equal opportunities employer. We strive to improve our diversity, equity, and inclusion strategies.

We specialise in administration and PA recruitment across London, including roles like Receptionists, Team Assistants, EAs, Office Managers, and PAs across various sectors. As a boutique agency, we cannot respond individually to the high volume of applications. If you are already registered with us, please contact your consultant directly.