Regional Finance and Administrative Assistant

COYA Restaurant & Pisco Bar; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

COYA Restaurant & Pisco Bar is seeking a passionate Regional Finance and Administrative Assistant to support financial operations across venues. The role involves cash reconciliations, financial reporting, and collaboration with various departments, requiring fluency in Greek and a strong finance background. The position is primarily based in London but requires relocation to Mykonos for the summer season, with accommodation and meals provided.

Benefits

Enhanced holiday entitlement package of 32 days

Free travel in Zone 1 & 2 on public transport

Global Dining Discounts with COYA and other sister venues

Family meals twice a day

Generous gift when you become a parent

Qualifications

• Fluency in Greek is required, proficiency in Italian preferred.
• Strong background in finance, administration, or accounting.
• Excellent numerical, analytical, and organizational skills.

Responsibilities

• Manage daily cashup reconciliations on EPOS systems.
• Assist in preparing monthly management accounts and financial reports.
• Support the Regional Financial Controller with reconciliations.

Skills

Fluency in Greek

Proficiency in Italian

Numerical skills

Analytical skills

Organizational skills

Education

Background in finance, administration, or accounting

Tools

Microsoft Office

Financial or payroll systems

Job description

Regional Finance and Administrative Assistant

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Regional Finance and Administrative Assistant

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COYA Restaurant & Pisco Bar provided pay range

This range is provided by COYA Restaurant & Pisco Bar. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from COYA Restaurant & Pisco Bar

People & Culture Advisor at COYA Restaurant and Pisco Bar

About COYA Restaurants

COYA is a luxury lifestyle group with two venues in London: Mayfair and Angel Court and global venues across the Middle East, Monte Carlo, Mykonos, Barcelona, and Marbella.

Born from the spirit of an adventure, COYA celebrates Latin American culture through delicious Peruvian food, innovative cocktails, music, art and happenings.

At COYA, our people are at the heart of everything we do. We are a family that thrives on passion, innovation, and excellence. We believe in creating an inspiring work environment where our team members can reach their full potential while embracing the energy and culture that define COYA.

An exciting opportunity has arisen—we are looking for a passionate and dedicated Regional Finance & Administrative Assistant to join our growing COYA family!

About the Role:

Greek and Italian language skills preferred

As a Regional Finance and Administration Assistant, you will play a key role in supporting the financial and administrative operations across COYA venues with the expectation to travel on site across the region. In this role, you’ll ensure smooth daily cash reconciliations, assist with financial reporting, manage business contracts, and work closely with multiple departments to maintain accurate records and efficient processes. You will also be expected to embody and actively promote COYA’s values—fun, family, passionate, innovative, and culture—in all aspects of your work.

The role is primarily based in London, however, it will require relocation to Mykonos for the summer season (May to September). During this period, the successful candidate will be expected to work on site in COYA Mykonos. Accommodation will be provided throughout the season, along with staff meals while on shift and support with relocation arrangements to Mykonos.

Key Responsibilities:

• Manage daily cashup reconciliations on EPOS systems and coordinate weekly cash collections across venues.
• Scan and upload supplier invoices for external bookkeepers while ensuring timely departmental approvals.
• Maintain accurate records of various business contracts, including IT and telephone support agreements.
• Assist in preparing monthly management accounts and financial reports, collaborating closely with external bookkeepers.
• Support the Regional Financial Controller by reconciling corporate credit card expenses and intercompany accounts, and addressing audit queries.
• Ensure weekly sales reporting is completed on time and resolve any EPOS system issues promptly, while also assisting HR with monthly payroll tasks such as tip reconcilliation.
• Contribute to sales forecasting efforts by assisting general managers with both weekly and monthly projections and presenting variance analyses.
• Develop an understanding of balance sheet reconciliations to support the management accounts process.
• Actively participate in meetings and training sessions, taking responsibility for finance and site-specific administrative duties in support of leadership teams.
• Promote best practices, continuous process improvements, and personal development through training and cross-departmental support opportunities.

What we’re looking for:

• Fluency in Greek is required, proficiency in Italian is preferred.
• A proactive individual with a strong background in finance, administration, or accounting—experience within the hospitality industry is a plus.
• Excellent numerical, analytical, and organizational skills with meticulous attention to detail.
• Proficiency in Microsoft Office and familiarity with financial or payroll systems.
• Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.
• A collaborative mindset with integrity, discretion, and a commitment to delivering excellence.
• Right to work in the UK (visa sponsorship is not available for this role).

The role is not limited to the above.

Why Join COYA?

At COYA, we believe that our success is driven by our people. We offer a dynamic and inclusive work environment where creativity and innovation are encouraged. As a member of the COYA family, you'll have the opportunity to contribute to a brand that is redefining the dining experience and bringing the spirit of Latin America to the world.

As Regional Finance & Administrative Assistant at COYA you can expect:

• Enhanced holiday entitlement package of 32 days (including bank holidays)
• Free travel in Zone 1 & 2 on public transport
• Endless opportunities to grow and develop. We really believe in promoting from within.
• Long service award
• Travel & work with COYA
• Global Dining Discounts with COYA and other sister venues
• Family meals twice a day
• Generous gift when you become a parent.

If the Regional Finance and Administration Assistant role sounds like you and you want to be part of our incredible team, please apply and tell us why you are the perfect fit for the position.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Administrative

• Industries

  Restaurants

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