Clinical Diary Management and Office Support

Search Consultancy LTD; Liverpool; On-site; GBP 23,000 - 29,000; Full time

Job summary

Search Consultancy Ltd in Liverpool is seeking an experienced Administrator to provide diary management, scheduling, and general office support in a busy team. This permanent, full-time role is fully office-based with standard hours 9:00am to 5:00pm.

You will coordinate diaries, book and adjust appointments, liaise with internal and external stakeholders, maintain records, and handle MS Office tasks. The ideal candidate has at least five years of administration experience and a meticulous,

Qualifications

• Minimum of 5 years' administration experience.
• Strong diary management and scheduling experience.
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Confident communication and stakeholder management skills.
• Proficient in Microsoft Office, particularly Outlook, Word, and Excel.

Responsibilities

• Manage and coordinate busy appointment diaries and schedules.
• Book, amend, and rearrange appointments while resolving scheduling conflicts.
• Liaise with internal teams, external stakeholders, and service providers.
• Maintain accurate records and update internal systems.
• Manage shared inboxes and complete administrative actions promptly.
• Arrange travel, hotel bookings, and courier requests.
• Order office supplies and manage incoming and outgoing post.
• Welcome visitors and provide professional front-of-house support.
• Use Microsoft Outlook, Word, and Excel to support daily operations.
• Handle confidential information with discretion.
• Provide general administrative support to ensure the smooth running of the office.

Skills

Diary management

Time management

Organisational skills

Stakeholder management

Tools

Outlook

Word

Excel

Job description

Clinical Diary Management & Office Support Administrator

Location: Liverpool City Centre

Salary: £26,000

Hours: Monday to Friday, 9:00am to 5:00pm

Contract: Permanent

Working Pattern: Fully Office Based

The Role

An excellent opportunity for an experienced Administrator to join a busy office team, providing diary management, scheduling, and general office support. This role requires exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage and coordinate busy appointment diaries and schedules.
• Book, amend, and rearrange appointments while resolving scheduling conflicts.
• Liaise with internal teams, external stakeholders, and service providers.
• Maintain accurate records and update internal systems.
• Manage shared inboxes and complete administrative actions promptly.
• Arrange travel, hotel bookings, and courier requests.
• Order office supplies and manage incoming and outgoing post.
• Welcome visitors and provide professional front-of-house support.
• Use Microsoft Outlook, Word, and Excel to support daily operations.
• Handle confidential information with discretion.
• Provide general administrative support to ensure the smooth running of the office.

Skills & Experience

• Minimum of 5 years' administration experience.
• Strong diary management and scheduling experience.
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Confident communication and stakeholder management skills.
• Proficient in Microsoft Office, particularly Outlook, Word, and Excel.
• Professional, proactive, and able to work independently.

This is a fantastic opportunity for an experienced administrator looking for a stable, full-time role within a professional office environment.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age