Office Manager

Bayman Atkinson Smythe; Liverpool; On-site; GBP 24,000 - 40,000; Full time

Benefits offered by this job

Pension scheme

23 days holiday + bank holidays

Cycle to work scheme

Secure cycle storage

Central Liverpool location

Job summary

Bayman Atkinson Smythe in Liverpool is seeking an experienced Office Manager to run the day-to-day operations from 9am to 5:30pm, Monday to Friday. You will support the Practice Manager and Directors, act as first point of contact for clients, visitors and external stakeholders, and manage office systems, HR and finance administration.

This permanent, office-based role offers variety across compliance, facilities, suppliers and internal projects, with scope to contribute to ISO quality standards

Qualifications

• Experience in office management and coordinating multi-disciplinary teams.
• Knowledge of ISO 9001 and ISO 14001 quality and compliance is advantageous.
• Proficiency in MS Office and finance HR administration tasks.

Responsibilities

• Oversee day-to-day office operations and administrative processes.
• Support ISO quality and compliance activities.
• Administer finance tasks including invoices, VAT and records.
• Assist HR contracts, recruitment, inductions and holidays.
• Coordinate suppliers, facilities, and IT liaison.

Skills

Office management

ISO 9001 / ISO 14001 knowledge

Finance administration

HR administration

Sage One

Microsoft Office

Communication skills

Tools

Sage One

Job description

Paying up to £40k - We re delighted to be supporting a well-established professional services organisation based in central Liverpool in the appointment of an experienced and highly organised Office Manager.

This is a broad and varied role, offering the opportunity to take ownership of the smooth, effective and professional running of the office. You ll play a key part in supporting the Practice Manager and Directors, while also being a welcoming first point of contact for clients, visitors and external stakeholders.

From managing office operations, HR and finance administration through to supporting quality and compliance, facilities, suppliers and internal projects, this role would suit someone who enjoys variety, takes pride in their work and is confident managing multiple priorities.

You ll become an integral part of the team, helping to maintain a high-quality working environment and ensuring the organisation continues to operate efficiently, professionally and in line with its high standards.

This is a permanent, fulltime, office-based role working from 9am - 5.30pm Monday to Friday

THE ROLE

As Office Manager, you ll be responsible for:

• Managing the smooth day-to-day running of the office
• Maintaining and improving office systems, policies and procedures
• Supporting ISO 9001 and ISO 14001 quality and compliance
• Managing finance administration, including invoices, payments, VAT returns and Sage One records
• Supporting HR administration, including contracts, recruitment, inductions, holidays and staff benefits
• Coordinating suppliers, utilities, insurance and office facilities
• Overseeing office maintenance and ad-hoc projects
• Acting as the first point of contact for clients, visitors and external stakeholders
• Managing telephone calls, post, deliveries, emails and general correspondence
• Coordinating meetings and maintaining office records and filing systems
• Managing office supplies and ensuring the workplace remains well organised
• Supporting website, social media and marketing activity
• Liaising with outsourced IT support

THE PERSON

We re looking for someone who is organised, proactive and confident, with previous experience in an office management role.

You ll ideally have:

• Excellent organisational and time-management skills
• Strong communication and interpersonal skills
• Excellent attention to detail
• The ability to manage multiple priorities and competing demands
• A proactive, solutions-focused approach
• Confidence handling confidential and sensitive information
• A professional and welcoming manner with clients and visitors
• The ability to work independently while being a strong team player
• The confidence to use initiative and make decisions, while knowing when to escape
• Good IT skills, ideally including Microsoft Office and Sage One
• Experience of ISO 9001 / ISO 14001 would be advantageous

THE BENEFITS

• A varied role with genuine responsibility and autonomy
• A modern and welcoming central Liverpool office environment
• 23 days holiday + the bank holidays
• Pension scheme
• The opportunity to diversify into other areas of the business
• Exposure to a broad range of business operations, including HR, finance, compliance and facilities.
• A central Liverpool location making it easily accessible for public transport links
• Cycle to work scheme and secure cycle storage

If you re an experienced Office Manager who thrives on variety, takes pride in keeping things running smoothly and enjoys being at the heart of a business.

Please note that we can only consider applications from candidates who have the right to work in the UK and do not require sponsorship, either now or in the future.