Clerical Services Administrator

Mitie Group plc.; Corsham; Presencial; GBP 24 000 - 29 000; Tempo integral

Resumo da oferta

MoD Corsham is seeking a Clerical Services Administrator to provide front desk personnel support. The role involves managing personnel administration, maintaining records, and handling pay and allowances queries, travel claims, and postings.

You will coordinate deployments, ensure compliance with training and deployment regulations, and support the wider JSAU team with travel bookings and forms. 37.5 hours per week, permanent full-time.

Qualificações

• Exceptional organisational skills with the ability to prioritise workloads and meet deadlines.

Responsabilidades

• Manage personnel administration and maintain records.
• Process routine HR activities and enquiries including pay, promotions, IDs and travel claims.
• Coordinate postings, attachments, deployments and terminations with check sheets and compliant paperwork.
• Support operational readiness by preparing personnel for deployments and maintaining records.
• Prepare internal and external correspondence and maintain personnel files.

Conhecimentos

Organisational skills

Communication skills

MS Office

MULTIPLE systems experience

Attention to detail

Proactive

Trust & confidentiality

Ferramentas

MOD systems

Descrição da oferta de emprego

Job Overview

This is a Front Desk role providing Personnel support to all at MoD Corsham, including lodger units and their associated communities.

Job Title: Clerical Services Administrator
Rate of Pay: £26,300 per annum
Position Type: Permanent
Type of Employment: Full Time
Hours: 37.5 hours per week
Shift Pattern: Monday to Friday (8:30am-5:00pm)
Location: MoD Corsham, Building 420, Corsham, Wiltshire, England SN13 9ET
Main Duties

Manage personnel administration for all individuals within the assigned HR Section, including maintaining records, updating JPA/computer systems, and ensuring personnel documentation is current and compliant.

Process routine HR activities and enquiries, including pay and allowances queries, general applications, promotions (LAC to SAC), ID cards, temporary duty, family circumstance changes, absences, travel claims, and other personnel administration matters.

Coordinate postings, attachments, deployments and terminations, ensuring all relevant check sheets, paperwork, welfare requirements and preparation activities are completed accurately and on time.

Support operational readiness by preparing personnel for deployments, PPA/EAW roles, maintaining Operational Stress Management records, and ensuring compliance with current deployment and training regulations.

Manage documentation, correspondence and records, including preparing routine internal and external correspondence, extracting management information, maintaining personnel files, and ensuring all paperwork is accurately filed and retained.

Provide administrative support to the wider JSAU team, including booking travel, managing Spec Cat forms, covering other HR Clerks' duties when required, ensuring allowances are correctly actioned, and undertaking any additional duties necessary for the efficient running of JSAU.

What we are looking for

• Exceptional organisational skills with the ability to effectively prioritise workloads, manage multiple tasks simultaneously, and meet competing deadlines in a fast-paced environment.
• Strong verbal and written communication skills, demonstrating a high standard of literacy and the ability to communicate clearly and professionally with a wide range of stakeholders.
• Proficient in Microsoft Office applications, including Outlook, Excel, Word and Teams, with the confidence to utilise IT systems to manage data, records, and administrative processes efficiently.
• Experienced in working with multiple business systems and databases, with the ability to quickly learn and effectively use specialist MOD and organisational applications.
• Professional, detail-oriented, and quality-focused, ensuring accuracy, compliance, and high standards are maintained across all administrative activities.
• Proactive and self-motivated, taking ownership of responsibilities, using initiative to identify solutions, and contributing positively to team and organisational objectives.
• Trusted to handle sensitive and confidential information, maintaining discretion, integrity, and compliance with data protection and information security requirements at all times