Chilled & Fresh Operations Administrator

Culina; Harborough; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Salary Sacrifice Car Scheme

Wellbeing Support

Eye Care Vouchers

Rewards & Recognition

Retailer Discounts

Job summary

Culina is seeking an Operations Administrator to join our Chilled & Fresh division in the UK. The role is full-time, 10am–7pm, Monday to Friday, with weekend cover as needed. Salary is £30,750 per year.

Responsibilities include debriefing drivers, checking timesheets and PODs, preparing driver packs and delivery notes, printing despatch notes, and updating spreadsheets. You will also handle calls, tachograph downloads and ETA communications.

Qualifications

• Excellent communication with colleagues and external stakeholders.
• Strong team player with commitment to the organisation.
• Professional, approachable and helpful to ensure smooth running of the operation.
• Ability to plan, organise and prioritise work to deadlines.
• Exceptional attention to detail.
• Develops and drives best practice in performance.

Responsibilities

• Debrief drivers.
• Check timesheets for correct completion and ensure PODs are returned.
• Scan PODs and send to relevant Culina depots.
• Prepare drivers' packs and issue delivery notes.
• Print despatch notes and replenish despatch paper.
• Answer the telephone and assist with enquiries.
• Download drivers' cards / tachographs.
• Communicate ETAs to Customer Services.
• Update relevant spreadsheets and trackers.
• Depart loads using Transport Management System (TMS).
• Ensure uplifts are despatched in correct loads.
• Provide holiday and sickness cover (07:00–19:00, including weekends).

Skills

Clear communication

Team player

Organised

Attention to detail

Logistics knowledge

Job description

Culina is seeking an Operations Administrator to join our Chilled & Fresh division in the UK. The role is full-time, 10am–7pm, Monday to Friday, with weekend cover as needed. Salary is £30,750 per year.

Responsibilities include debriefing drivers, checking timesheets and PODs, preparing driver packs and delivery notes, printing despatch notes, and updating spreadsheets. You will also handle calls, tachograph downloads and ETA communications.