Chief Executive Assistant

eRecruitSmart; Newcastle upon Tyne; On-site; GBP 22,000 - 25,000; Full time

Job summary

A national children's charity is seeking a full-time Chief Executive Assistant to provide administrative support in Newcastle. The role involves assisting the Chief Executive with planning and research, attending meetings, and requires excellent communication and organizational skills. The successful candidate will have a salary ranging from £22,000 to £25,000 annually, based on experience. The charity is committed to safeguarding children and ensuring a safe recruitment process.

Qualifications

• Excellent communication skills, both written and verbal.
• High level of accuracy and attention to detail.
• Ability to thrive under pressure.
• Commitment to organizational values.

Responsibilities

• Support the Chief Executive with administration of meetings.
• Conduct desk research and report findings.
• Compile documents in Excel, Word, and PowerPoint.

Skills

Team-working

Interpersonal skills

Communication skills

Time management

Organizational skills

Attention to detail

IT skills (Excel, Word, PowerPoint)

Literacy

Numeracy

Positive attitude

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

CRM systems

Outlook

Job description

We have an exciting opportunity for a full‑time Chief Executive Assistant to join our client’s children’s charity based in Keele. A full job specification will be provided on application.

About the charity

Our client is a national charity working to transform the lives of disabled children and their families, enabling them to challenge the barriers they face throughout childhood by providing practical and emotional support. They provide a state‑of‑the‑art base for the Charity’s therapies and an environment where ground‑breaking research can be undertaken, potentially changing the way some disabilities are treated, affecting millions of people around the world.

The Charity is going through an exciting period of growth, and this is a fantastic opportunity to join a dynamic and fast‑moving organisation at a time when it will attract national and international attention.

About the role

This is broadly an administrative support role but will include attendance at internal and external meetings, presentations and research and required the candidate to be confidential, with the ability to communicate exceptionally well both written and verbal in a wide variety of situations.

The role of Chief Executive Assistant is a permanent post where duties will include :

• Assisting the Chief Executive Office with the planning, research, administration and delivery of several key development projects currently underway
• Supporting the development of key projects and members of the team as the CEO projects require to support the charity’s needs
• Project delivery which often requires domestic travel and out‑of‑office hours meetings / events so you have to be flexible to accommodate this, within reason.

About the responsibilities

As Chief Executive Assistant, you will :

• Supporting the Chief Executive Office projects on the administration internal & external meetings (agendas, minutes / actions, meeting & greeting, refreshments, set up of meeting rooms)
• Developing the plans, managing the actions and timescales where applicable. E.g. Stakeholder engagement, workshops, speakers, EDI development with corporate events and workshop presentations and logistics, administration
• Conducting desk and telephone research, reporting findings
• Compiling documents in Microsoft Excel, Word and PowerPoint
• Monitoring topic related news / social media.
• Monitoring and responding to general campaign enquiries
• Attending public meetings (APPGs etc) and reporting pertinent information / actions
• Co‑ordinating data / statistics for speeches or projects
• Support the development of the operations, services, fundraising and communication departments with the CEO team
• Support the development of the Big Bang, 2023 comms plan, implementation and internal communications
• Support the growth and future structuring required to help more children and families
• Be prepared to be on the lookout for new exciting ideas, or to make suggestion to add value to conversations around any of the projects to support their them

About you

To be successful for the role of Chief Executive Assistant, you will have / be :

• Excellent team‑working, interpersonal and communication skills
• Excellent time management, planning and organisational skills
• High level of accuracy and attention to detail.
• Information technology skills, Excel including database development, Word including composing business letters, PowerPoint, Outlook, CRM systems etc
• An openness and willingness to learn new skills and to put these into practice
• Intellect, common sense, an exceptional memory and the ability to thrive under pressure, along with excellent literacy and numeracy skills
• A personal commitment to the organisation’s values and principles.
• A commitment to the principles and practice of continual improvement and the provision of personalised services
• A commitment to uphold the rights of children; vulnerable and disabled people
• A positive can‑do attitude
• Able to meet the physical requirements of the role after reasonable adjustments have been made for illness or disability
• Undertake personal and professional development in order to meet the changing demands of the role

About the rewards

In the role of Chief Executive Assistant, you will work 37.5 hours per week and there is a salary on offer of £22,000 to £25,000 per annum, depending on experience.

The Charity is committed to safeguarding children and young people and therefore adopts a safer recruitment approach through a robust recruitment and selection process. All posts within the Charity are subject to DBS checks, in line with the Rehabilitation of Offenders Act (1974). This role is eligible for an Enhanced with barred lists DBS check.