CAFM & Maintenance Coordinator - Healthcare Estates

Daniel Owen Ltd; Wakefield; On-site; GBP 27,000 - 33,000; Full time

Job summary

Daniel Owen Ltd is seeking a Technical Administration Manager to join our facilities management team in Wakefield. You will coordinate planned and reactive maintenance, manage the CAFM system and support the engineering team to deliver a compliant and efficient estates service in a busy healthcare environment.

This role requires experience of CAFM, maintenance planning and working within regulated estates. You will manage contractors, maintain records and produce KPI reports to support service

Qualifications

• Previous experience using a CAFM system.
• Experience coordinating planned and reactive maintenance.
• Strong knowledge of PPM scheduling and maintenance service-level agreements.
• Experience working within a healthcare, hospital or similarly regulated environment.
• Previous experience managing contractors and subcontractors.
• Good IT skills, including Microsoft Office.
• Strong written and verbal communication skills.
• A customer-focused approach and the ability to build effective working relationships.
• Good problem-solving and negotiation skills.
• A general understanding of mechanical and electrical building services.

Responsibilities

• Manage and maintain the technical administration filing structure.
• Take ownership of the site's CAFM system, ensuring tasks are recorded, scheduled and updated.
• Ensure reactive maintenance is completed in line with SLAs.
• Coordinate planned preventative maintenance and allocate work to engineers.
• Maintain asset, compliance, maintenance and contractor records.
• Produce regular reports covering service delivery, performance and KPIs.
• Support the engineering team with maintenance planning and issue resolution.
• Coordinate staff rotas, attendance, inductions, security passes and development plans.
• Monitor subcontractors working across the estate.
• Assist with permits to work, site access, keys, passes and safe systems of work.
• Ensure contractors follow site procedures.
• Monitor compliance with health, safety and environmental regulations.
• Provide coaching and training support to colleagues.
• Provide occasional out-of-hours cover.

Skills

CAFM system

Maintenance coordination

PPM scheduling

Healthcare environment

Contractor management

M&E building services

Data reporting

MS Office

Communication skills

Problem-solving

Job description

Daniel Owen Ltd is seeking a Technical Administration Manager to join our facilities management team in Wakefield. You will coordinate planned and reactive maintenance, manage the CAFM system and support the engineering team to deliver a compliant and efficient estates service in a busy healthcare environment.

This role requires experience of CAFM, maintenance planning and working within regulated estates. You will manage contractors, maintain records and produce KPI reports to support service