Business Support Administrative Officer (Finance, Payroll & Procurement)

Scottish Information Commissioner; City of Edinburgh; On-site; GBP 31,000 - 34,000; Full time

Job summary

An information governance body is looking for a finance and procurement support role located in St Andrews, Fife. The position focuses on providing essential operational support including payroll, contracts, and financial transactions. Candidates should have experience in finance environments, strong numerical skills, and be proficient in Microsoft Office, particularly Excel. The role offers a competitive salary of £31,000 to £34,000 gross per annum and supports flexible working arrangements.

Benefits

Interesting and varied work

Inclusive team culture

Strong leadership support

Comprehensive onboarding programme

Flexible working arrangements

Qualifications

• Experience in providing administrative support in finance, procurement, payroll, or contracts environment.
• Demonstrable experience in processing purchase to pay transactions such as managing supplier payments.
• Experience in supporting payroll processes, including collating and checking information for accuracy.
• Strong numerical skills and attention to detail.
• Experience in using finance or procurement systems and Microsoft Office applications.

Responsibilities

• Ensure efficient operational support for finance and procurement function.
• Maintain accurate records and contribute to report preparation.
• Ensure compliance with financial policies and procedures.
• Support organizational projects aimed at improving systems and processes.

Skills

Experience in administrative support

Processing purchase to pay transactions

Supporting payroll processes

Strong numerical skills

Experience in Microsoft Office, particularly Excel

Tools

Finance systems

Procurement systems

Job description

The Scottish Information Commissioner enforces and promotes freedom of information (FOI) law.

The Business Support Team plays a vital role in enabling The Scottish Information Commissioner to fulfil their duties by ensuring the organisation operates effectively and efficiently. The team is responsible for the full range of corporate functions, including governance, finance, information management, risk, health and safety, human resources, procurement, contracts, and IT.

The Business Support Team consists of five members and is led by the Head of Business Support who has overall responsibility. The team includes two Business Support Managers, who provide operational oversight and guidance, and two Business Support Administrative Officers, who deliver day to day operational and administrative support.

The role is primarily responsible for ensuring efficient operational support for the finance and procurement function, including payroll, contracts, purchase to pay processes, workforce planning, records management, audit and reporting. The role will involve maintaining accurate records, contributing to the preparation of reports, and ensuring compliance with financial policies and procedures. Working proactively and using initiative, the post holder will contribute to proactive forecasting and strategic planning in collaboration with the Business Support Manager. This role will also contribute to the smooth running of the day-to-day activities of the wider Business Support Team, providing cover across other areas when required and supporting organisational projects aimed at improving systems, processes, and efficiency.

You’ll bring :

• Experience in providing administrative support in a finance, procurement, payroll, or contracts environment.
• Demonstrable experience in processing purchase to pay transactions such as managing supplier payments.
• Experience in supporting payroll processes, including collating and checking information for accuracy.
• Strong numerical skills and attention to detail.
• Experience in using finance or procurement systems and Microsoft Office applications, particularly Excel.

We offer

• Interesting, challenging and varied work.
• Inclusive and supportive team culture.
• Strong leadership and management support.
• Comprehensive onboarding and induction programme.
• Competitive salary £31, (gross p.a.) FTE, on a scale rising to £34, (gross p.a.) FTE
• Work location in St Andrews, Fife.
• Flexible working arrangements (applications on a job share basis are welcome).

To apply, you must complete an application form and submit this to us by Noon on Tuesday 16th December . You should use the application form in our application pack (CVs will not be considered).

The application pack also includes a Job Description and Person Specification and a summary of the main terms and conditions of employment (for information only). Security clearance is required for this post.