Business and Site Support

Fluor Corp; Grimsby; On-site; GBP 21,000 - 27,000; Full time

Job summary

Fluor Corp is seeking an Office Administrator & Document Controller to support a busy project environment. You will handle day-to-day admin tasks, coordinate meetings, arrange travel, and manage project documents in line with procedures, ensuring accuracy and audit readiness.

Responsibilities include maintaining filing systems, distributing documents, supporting training records, and using EDMS and SharePoint to track workflows. Strong organisational and communication skills are essential.

Qualifications

• Experience in office administration and document control.
• Proficient with document control processes and EDMS.
• Strong attention to detail and multitasking ability.
• Experience supporting project teams in a busy environment.
• Excellent written and verbal communication.

Responsibilities

• Provide general administrative support including travel, meetings, events.
• Raise and track purchase orders; maintain filing systems.
• Coordinate meetings, prepare agendas, take minutes.
• Manage document control: receipt, distribution, storage, retrieval.
• Support project teams with document management workflows and compliance.
• Monitor contractor documentation for accuracy and auditable records.
• Coordinate training administration and record-keeping.

Skills

Administrative support

Travel arrangements

Meeting coordination

Document management

Communication skills

Organisational skills

Tools

SharePoint

Microsoft Office

EDMS

Job description

We are seeking an Office Administrator & Document Controller to provide administrative, project support, and document management services within a busy operational environment. The role will support day-to-day office activities while ensuring project documentation is managed, controlled, and maintained in line with company procedures and project requirements.,

• Provide general administrative support, including travel arrangements, meeting coordination, event planning, visitor management, and correspondence handling.
• Raise and track purchase orders, maintain filing systems, and support team administration activities.
• Coordinate meetings, prepare agendas, and take minutes.
• Manage document control processes, including document receipt, distribution, tracking, storage, and retrieval.
• Support project teams with document management systems, workflows, and compliance requirements.
• Monitor contractor documentation and ensure project records remain accurate, complete, and auditable.
• Coordinate training administration and maintain training records.
  Previous experience in an Office Administration, Project Support, or Document Controller role.
• Strong understanding of document control processes and document management systems (EDMS).
• Experience supporting engineering, construction, infrastructure, or operational projects.
• Proficient in Microsoft Office and SharePoint.
• Excellent organisational skills, attention to detail, and ability to manage multiple priorities.
• Strong communication skills and a proactive, service-oriented approach.