Document Controller

VVB Engineering; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

VVB Engineering is seeking an organized Document Controller to provide admin support across project operations in London. You will manage registration, receipt, distribution and issue of project documents, upload/download to client systems, and maintain document registers and timesheet queries.

The role requires knowledge of construction document control procedures, strong MS Office skills, and familiarity with DMS platforms and SAP for requisitions, with a proactive approach to ensuring

Qualifications

• Good knowledge of construction industry document control procedures.
• Good understanding of document control processes and best practices.
• Experience with document control in construction projects and administration.
• Advanced Microsoft Office skills and familiarity with DMS platforms.

Responsibilities

• Reviewing and numbering project documents with unique references and revision highlights.
• Uploading/downloading documents to client DCS and Asite VVB system.
• Maintaining document control registers, TQ and RFI registers.
• Recording and tracking all incoming/outgoing project documents.
• Issuing up-to-date documentation to personnel and subcontractors.
• Providing administrative support and acting as focal point for administration matters.

Skills

Document control procedures

Administration

Time management

Attention to detail

Tools

Asite

SAP

DMS

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Providing document control and administrative support during operational processes, handling enquiries, processing documentation typical to project operations. Single point for registration, receipt, distribution and issue of all Project Documentation.

Responsibilities

• Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
• Uploading / Downloading project documents to client Document Control System.
• Uploading / Downloading documents to Asite VVB Document Control Management portal.
• Maintaining Document Control register, TQ and RFI register.
• Recording, checking and tracking all incoming and outgoing project documents.
• Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
• Acting as the Assistant Project focal point for all administration matters.
• Placing requisitions on SAP
• Reconcile Delivery Notes with purchase orders
• Single point for all Timesheet, time and attendance related queries
• Regular updating of time and attendance using information from timesheet provided.
• Updating Staff Register, Training Matrix etc.
• Monitoring of Site Stationery.
• Photocopying, scanning, encapsulating documents.
• Monitor Site Holidays/Absence records and liaison with HR department
• Updating & maintaining records of staff holidays, sickness and absence and other project records.
• Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
• Filing and archiving various paper work
• General administrative duties

Requirements

• Good knowledge of construction industry document control procedures
• Good understanding of document control processes and best practices
• Good understanding of construction projects, how they work and what administration is required
• Advanced Microsoft Office skills, including Word, Excel/spreadsheets, PowerPoint and Outlook.
• Have an experience in Document Control and different DMS (Document Management System)
• Desire and commitment to work within the construction environment.