Office Manager / Document Controller

PSR Solutions; Birmingham; On-site; GBP 26,000 - 34,000; Full time

Job summary

PSR Solutions in the United Kingdom is seeking an organised, proactive Office Manager / Document Controller to support the smooth day-to-day running of its office and ensure effective management of project documentation. This varied role combines office management, document control and administrative support.

The successful candidate will have prior experience in construction, a strong understanding of documentation and project administration, and proficiency with Microsoft Office.

Qualifications

• Essential: Previous experience in a construction business.
• Experience as Office Manager, Document Controller or similar administrative role.
• Procore experience would be advantageous.
• Strong understanding of construction documentation and project administration processes.
• Confident using Microsoft Office, particularly Word, Excel and Outlook.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritise workloads, meet deadlines and manage multiple tasks simultaneously.
• A proactive approach, with the ability to work independently and support a wider team.

Responsibilities

• Oversee the day-to-day running of the office, ensuring an organised and professional working environment.
• Manage incoming and outgoing correspondence, telephone calls and general enquiries.
• Coordinate office supplies, equipment and facilities.
• Provide administrative support to the wider team, including preparing documents, maintaining records and arranging meetings.
• Assist with diary management, meeting coordination and general office administration.
• Maintain effective office procedures and systems.
• Manage, organise and maintain construction project documentation, ensuring records are accurate, up to date and accessible.
• Control the receipt, distribution, filing and retrieval of drawings, specifications, reports and other project-related documents.
• Maintain document registers and trackers, ensuring revisions and document status are recorded correctly.
• Ensure documentation is distributed to the relevant project teams, subcontractors, consultants and other stakeholders.
• Monitor incoming and outgoing documents, following up on outstanding information where required.
• Maintain electronic and hard-copy filing systems in line with company procedures.
• Assist with the preparation and collation of project documentation, reports and handover information.
• Utilise document management systems, with Procore experience being advantageous.
• Ensure confidentiality and compliance with document management procedures.

Skills

Office management

Document control

Administration

Diary management

Multitasking

Attention to detail

Tools

Procore

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

An established construction business is seeking an organised, proactive and detail-oriented Office Manager / Document Controller to support the smooth day-to-day running of its office and ensure effective management of project documentation. This is a varied role combining office management, document control and administrative support.

The successful candidate must have previous experience working within a construction business, with a good understanding of construction documentation, project administration and the importance of maintaining accurate records.

Experience using Procore would be advantageous, alongside strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Office Management

• Oversee the day-to-day running of the office, ensuring an organised and professional working environment.
• Manage incoming and outgoing correspondence, telephone calls and general enquiries.
• Coordinate office supplies, equipment and facilities.
• Provide administrative support to the wider team, including preparing documents, maintaining records and arranging meetings.
• Assist with diary management, meeting coordination and general office administration.
• Maintain effective office procedures and systems.

Document Control

• Manage, organise and maintain construction project documentation, ensuring records are accurate, up to date and accessible.
• Control the receipt, distribution, filing and retrieval of drawings, specifications, reports and other project-related documents.
• Maintain document registers and trackers, ensuring revisions and document status are recorded correctly.
• Ensure documentation is distributed to the relevant project teams, subcontractors, consultants and other stakeholders.
• Monitor incoming and outgoing documents, following up on outstanding information where required.
• Maintain electronic and hard-copy filing systems in line with company procedures.
• Assist with the preparation and collation of project documentation, reports and handover information.
• Utilise document management systems, with Procore experience being advantageous.
• Ensure confidentiality and compliance with document management procedures.

Education, skills and experience:

• Essential: Previous experience working within a construction business.
• Previous experience in an Office Manager, Document Controller or similar administrative role.
• Procore experience would be advantageous.
• Strong understanding of construction documentation and project administration processes.
• Confident using Microsoft Office, particularly Word, Excel and Outlook.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritise workloads, meet deadlines and manage multiple tasks simultaneously.
• A proactive approach, with the ability to work independently and support a wider team.
• A professional, approachable manner and a commitment to maintaining high standard