Branch Administrator

Candidate Source; Moulton; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Permanent contract

Full-time role

Exposure to auctions

Job summary

Candidate Source is seeking a Branch Administrator to support its busy estate agency in Moulton. You will prepare property particulars, contracts and Memorandums of Sale, and manage diaries, CRM records and invoicing to keep branch administration running smoothly.

This permanent, full‑time role covers both estate agency and auction activity, with a salary of £30,000–£35,000. You will coordinate EPCs, floor plans, AML checks and client communications, and assist during auctions with documentation

Qualifications

• Experience in a busy, deadline-driven admin environment.
• Excellent accuracy and organisation when handling documentation and records.
• Confident written and telephone communication with clients and professionals.
• Experience using CRM systems, Microsoft Office and Excel.
• Estate agency, conveyancing or auction exposure is advantageous.

Responsibilities

• Prepare property particulars, valuation letters, contracts and Memorandums of Sale accurately and on time.
• Manage appointments, diaries, CRM records, invoicing, spreadsheets and other branch documentation.
• Coordinate EPCs, floor plans, AML and identification checks, ensuring records remain accurate and complete.
• Handle enquiries, arrange viewings and valuations, and liaise with clients, buyers, vendors, solicitors and other third parties.
• Support auction preparation, including property particulars, catalogues and legal packs, while coordinating documentation with solicitors.
• Assist during auctions by recording bids and supporting the completion of contracts and deposits.

Skills

Administration experience

Attention to detail

Communication skills

CRM systems experience

Tools

CRM software

Microsoft Office

Excel

Job description

Keeping a busy property office running smoothly takes more than completing paperwork - it means making sure every detail is right, every deadline is met and nothing gets missed. As a Branch Administrator, you'll be at the heart of a well-established independent estate agency, supporting both its residential sales and auction operations.

What's in it for you

• £30,000-£35,000 salary, depending on experience
• A permanent, full-time position with an established independent property business
• A varied role covering both estate agency and property auctions
• The opportunity to take ownership of important branch administration
• Exposure to property sales, legal documentation and the auction process
• The chance to become an integral part of an experienced, close-knit team

Your responsibilities as Branch Administrator

• Prepare property particulars, valuation letters, contracts and Memorandums of Sale accurately and on time
• Manage appointments, diaries, CRM records, invoicing, spreadsheets and other branch documentation
• Coordinate EPCs, floor plans, AML and identification checks, ensuring records remain accurate and complete
• Handle enquiries, arrange viewings and valuations, and liaise with clients, buyers, vendors, solicitors and other third parties
• Support auction preparation, including property particulars, catalogues and legal packs, while coordinating documentation with solicitors
• Assist during auctions by recording bids and supporting the completion of contracts and deposits

What we're looking for in a Branch Administrator

• Strong administration experience gained within a busy, deadline-driven environment
• Excellent accuracy, organisation and attention to detail when managing documentation and records
• Confident written and telephone communication skills for dealing with clients and professional third parties
• Experience using CRM systems, Microsoft Office and Excel
• Previous estate agency, property, conveyancing or auction experience would be advantageous, but is not essential

Working hours: Monday to Friday, 9:00am-5:00pm, plus alternate Saturdays. Saturday working forms part of the contracted hours and is reflected within the advertised salary.