Property & Auctions Admin Specialist

Candidate Source; Northampton; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Salary £30,000-£35,000

Permanent, full-time position

Exposure to estate agency and auctions

Close-knit team

Job summary

Candidate Source is seeking a Branch Administrator to help run a busy independent estate agency, supporting residential sales and auctions. You will prepare property documentation, coordinate appointments and assist with auction processes in a fast-paced, detail-driven environment.

Joining a close-knit team offers the chance to take ownership of branch administration, manage CRM records, and handle contracts, AML checks and property documentation.

Qualifications

• Strong administration experience in deadline-driven environments.
• Excellent accuracy, organisation and attention to detail.
• Confident written and telephone communication with clients and third parties.
• Experience using CRM systems, Microsoft Office and Excel.
• Estate agency, conveyancing or auction experience is advantageous but not essential.

Responsibilities

• Prepare property particulars, valuation letters, contracts and Memorandums of Sale on time.
• Manage appointments, diaries, CRM records, invoicing, spreadsheets and branch documents.
• Coordinate EPCs, floor plans, AML and identification checks; keep records accurate.
• Handle enquiries, arrange viewings and valuations; liaise with clients, buyers, vendors, solicitors.
• Support auction prep: catalogues, legal packs; coordinate with solicitors.
• Assist during auctions by recording bids and supporting contracts and deposits.

Skills

Administration

Attention to detail

Communication skills

CRM experience

Excel

Microsoft Office

Tools

CRM systems

Microsoft Office

Excel

Job description

Candidate Source is seeking a Branch Administrator to help run a busy independent estate agency, supporting residential sales and auctions. You will prepare property documentation, coordinate appointments and assist with auction processes in a fast-paced, detail-driven environment.

Joining a close-knit team offers the chance to take ownership of branch administration, manage CRM records, and handle contracts, AML checks and property documentation.