Branch Administrator

Candidate Source; Northampton; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Salary £30,000-£35,000

Permanent, full-time position

Exposure to estate agency and auctions

Close-knit team

Job summary

Candidate Source is seeking a Branch Administrator to help run a busy independent estate agency, supporting residential sales and auctions. You will prepare property documentation, coordinate appointments and assist with auction processes in a fast-paced, detail-driven environment.

Joining a close-knit team offers the chance to take ownership of branch administration, manage CRM records, and handle contracts, AML checks and property documentation.

Qualifications

• Strong administration experience in deadline-driven environments.
• Excellent accuracy, organisation and attention to detail.
• Confident written and telephone communication with clients and third parties.
• Experience using CRM systems, Microsoft Office and Excel.
• Estate agency, conveyancing or auction experience is advantageous but not essential.

Responsibilities

• Prepare property particulars, valuation letters, contracts and Memorandums of Sale on time.
• Manage appointments, diaries, CRM records, invoicing, spreadsheets and branch documents.
• Coordinate EPCs, floor plans, AML and identification checks; keep records accurate.
• Handle enquiries, arrange viewings and valuations; liaise with clients, buyers, vendors, solicitors.
• Support auction prep: catalogues, legal packs; coordinate with solicitors.
• Assist during auctions by recording bids and supporting contracts and deposits.

Skills

Administration

Attention to detail

Communication skills

CRM experience

Excel

Microsoft Office

Tools

CRM systems

Microsoft Office

Excel

Job description

Keeping a busy property office running smoothly takes more than completing paperwork - it means making sure every detail is right, every deadline is met and nothing gets missed. As a Branch Administrator, you'll be at the heart of a well-established independent estate agency, supporting both its residential sales and auction operations.

You'll have plenty of variety and responsibility, from preparing property documentation and coordinating appointments to supporting the auction process. It's an opportunity to use your strong administration skills in a busy, highly detail-driven environment, providing essential support to the team and ensuring tasks are handled accurately and efficiently.

What's in it for you

• £30,000-£35,000 salary, depending on experience
• A permanent, full-time position with an established independent property business
• A varied role covering both estate agency and property auctions
• The opportunity to take ownership of important branch administration
• Exposure to property sales, legal documentation and the auction process
• The chance to become an integral part of an experienced, close-knit team

Your responsibilities as Branch Administrator

• Prepare property particulars, valuation letters, contracts and Memorandums of Sale accurately and on time
• Manage appointments, diaries, CRM records, invoicing, spreadsheets and other branch documentation
• Coordinate EPCs, floor plans, AML and identification checks, ensuring records remain accurate and complete
• Handle enquiries, arrange viewings and valuations, and liaise with clients, buyers, vendors, solicitors and other third parties
• Support auction preparation, including property particulars, catalogues and legal packs, while coordinating documentation with solicitors
• Assist during auctions by recording bids and supporting the completion of contracts and deposits

What we're looking for in a Branch Administrator

• Strong administration experience gained within a busy, deadline-driven environment
• Excellent accuracy, organisation and attention to detail when managing documentation and records
• Confident written and telephone communication skills for dealing with clients and professional third parties
• Experience using CRM systems, Microsoft Office and Excel
• Previous estate agency, property, conveyancing or auction experience would be advantageous, but is not essential

Working hours: Monday to Friday, 9:00am-5:00pm, plus alternate Saturdays. Saturday working forms part of the contracted hours and is reflected within the advertised salary.