Board Liaison & Executive Operations Coordinator

Omexom; Belfast City District; On-site; GBP 36,000 - 48,000; Full time

Job summary

Omexom in Belfast Head Office is seeking an Executive Coordinator to provide high‑level administrative and operational support to the IT Director and Board. You will manage diaries, coordinate board meetings, oversee facilities, and handle procurement, travel, fleet, telecoms, and training coordination.

You will work with senior stakeholders, ensure processes are followed, and drive continuous improvement in administrative services across Head Office.

Qualifications

• Minimum of five GCSEs including Maths and English.
• Significant experience supporting senior leaders or executives in an administrative or coordination role.
• Experience with financial systems, purchase order processes, and GRN workflows.
• Strong proficiency in Microsoft Office, especially Excel and Outlook.
• Excellent time management and organisational skills to manage multiple tasks.
• Excellent organisational, communication and interpersonal skills.
• Be able to work under pressure, be a team player and have a high level of self‑motivation.
• Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

Responsibilities

• Provide comprehensive administrative support to the Board of Directors and senior leaders.
• Manage Board diaries, schedules, and priorities to align with business objectives.
• Coordinate board meetings, agendas, minutes and confidential documents.
• Serve as primary contact for internal and external enquiries for the Board team.
• Oversee day-to-day Belfast Head Office operations and facilities.
• Manage facilities contracts, equipment, and office supplies.
• Process purchase orders and support Head Office invoice workflows.
• Monitor travel, fleet, telecoms, and central training coordination.
• Coordinate with HR, Finance and Training teams to ensure governance and controls.

Skills

Executive support

Diary management

Budget administration

MS Excel

Outlook

Stakeholder communication

Team collaboration

Self-motivation

Education

GCSEs including Maths and English

Tools

MS Office

Excel

Outlook

PO systems

GRN workflows

Job description

Omexom in Belfast Head Office is seeking an Executive Coordinator to provide high‑level administrative and operational support to the IT Director and Board. You will manage diaries, coordinate board meetings, oversee facilities, and handle procurement, travel, fleet, telecoms, and training coordination.

You will work with senior stakeholders, ensure processes are followed, and drive continuous improvement in administrative services across Head Office.