Executive Assistant and Operations Support

Hunter Savage; Belfast City District; On-site; GBP 45,000 - 52,000; Full time

Benefits offered by this job

Bonus

Flexible working

Fantastic benefits

Job summary

Hunter Savage in Belfast, Northern Ireland seeks an experienced Executive Assistant to join its team. The role combines high-quality executive support with operational and administrative coordination, offering exposure across the business and opportunities to drive efficiency.

The successful candidate will support senior leaders, manage calendars, coordinate meetings, and help ensure smooth day-to-day operations with a proactive, professional approach.

Qualifications

• Several years' experience supporting senior executives.
• Experience within a professional services environment.
• Excellent organisational and prioritisation skills.
• Discretion and professionalism with confidential information.
• Strong written and verbal communication.

Responsibilities

• Provide professional support to senior leaders and manage diaries.
• Coordinate meetings, events and internal activities.
• Handle correspondence and document administration.
• Monitor office operations and supplier relations.
• Support governance, reporting and compliance as required.
• Identify process improvements and drive efficiency.

Skills

Diary management

Organisational skills

Communication

MS Office

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Executive Assistant and Operations Support (0074b0bce5db_execut) Belfast, Northern Ireland

Salary: GBP45000 - GBP52000 per annum + bonus

We are delighted to be partnering with a well-established professional services business to recruit an experienced Executive Assistant to join its Belfast team.

This is a varied and rare opportunity for an organised and proactive professional who enjoys working closely with senior colleagues and wants a role that offers broader exposure across the business.

Alongside providing high-quality executive support, this Executive Assistant position will play an important role in helping the wider team operate effectively, coordinating a range of administrative and operational activities and contributing to improvements across the business.

Top 3 Things to Know About This Job

Belfast-based opportunity within an established and growing professional services environment.

Work closely with senior leadership and gain broad exposure across the business.

£45,000-£52,000 + bonus + flexible working + fantastic benefits.

The Role

Provide professional and proactive support to senior members of the business.

Manage diaries, meetings, correspondence and associated administration.

Assist with the organisation and coordination of meetings, events and internal activities.

Support the smooth day-to-day running of the office.

Coordinate a range of administrative, supplier and operational requirements.

Assist with internal processes, documentation and reporting.

Support business compliance and governance activities where required.

Maintain accurate records and ensure information is organised and accessible.

Liaise with internal and external stakeholders at various levels.

Identify opportunities to improve processes and make day-to-day activities more efficient.

Assist with the implementation and effective use of new systems and technology.

Provide wider business support and take ownership of projects or tasks as required.

The Person

We are looking for an experienced Executive Assistant, Senior PA or Business Support professional who is confident working in a fast-paced corporate environment and supporting senior stakeholders.

You will ideally have:

Several years' experience supporting senior executives, directors or leadership teams.

Experience within a professional services, corporate or similarly fast-paced environment.

Excellent organisational skills and the ability to manage competing priorities.

Strong communication and interpersonal skills.

High levels of discretion and professionalism when dealing with confidential information.

Experience coordinating a range of administrative or operational activities.

Strong Microsoft Office skills and confidence using modern workplace technology.

A proactive approach, with the ability to use initiative and solve problems independently.

The ability to build positive relationships with colleagues and external stakeholders.

The Rewards

The successful candidate will receive a competitive salary and attractive benefits package, alongside opportunities for development and progression within a supportive and collaborative working environment.

Next Steps

For further information, and to apply for this Executive Assistant role, please contact Nuala McClinton for a confidential discussion.

We reserve the right to heighten shortlisting criteria dependent on the calibre of response.