Bid & Tender Executive Assistant

Site Operative Solutions Limited; Royal Borough of Greenwich; On-site; GBP 25,000 - 35,000; Full time

Job summary

Site Operative Solutions Limited is seeking a Work Winning Executive Assistant to support bid activities and admin functions. You will manage bid documentation, coordinate EOIs/PQQs/ITTs and liaise with departments to ensure timely responses.

You will also handle calendar management, CV updates, and supplier enquiries, while maintaining folders and trackers and ensuring compliance with company policy and health and safety requirements.

Qualifications

• Experience providing administrative support to bid teams and managing bid documentation.
• Familiarity with EOIs, PQQs and ITTs and coordinating responses.
• Ability to update trackers and schedules and format documents.
• Strong organisational skills and attention to detail in file sharing.

Responsibilities

• Provide administrative support to the Work Winning team and manage bid documentation.
• Download and process EOIs, PQQs and ITTs, notify relevant personnel and manage tender folders.
• Issue and chase subcontractor enquiries; update trackers and upload tenders via client portals.
• Coordinate CVs, calendars and file sharing; liaise with People & Culture; maintain project lists.

Skills

Administrative support

Bid coordination

Research

Document management

Calendar management

Communication

Tools

Outlook

Client portals

Job description

Site Operative Solutions Limited is seeking a Work Winning Executive Assistant to support bid activities and admin functions. You will manage bid documentation, coordinate EOIs/PQQs/ITTs and liaise with departments to ensure timely responses.

You will also handle calendar management, CV updates, and supplier enquiries, while maintaining folders and trackers and ensuring compliance with company policy and health and safety requirements.