Work Winning Executive Assistant

Site Operative Solutions Limited; Royal Borough of Greenwich; On-site; GBP 25,000 - 35,000; Full time

Job summary

Site Operative Solutions Limited is seeking a Work Winning Executive Assistant to support bid activities and admin functions. You will manage bid documentation, coordinate EOIs/PQQs/ITTs and liaise with departments to ensure timely responses.

You will also handle calendar management, CV updates, and supplier enquiries, while maintaining folders and trackers and ensuring compliance with company policy and health and safety requirements.

Qualifications

• Experience providing administrative support to bid teams and managing bid documentation.
• Familiarity with EOIs, PQQs and ITTs and coordinating responses.
• Ability to update trackers and schedules and format documents.
• Strong organisational skills and attention to detail in file sharing.

Responsibilities

• Provide administrative support to the Work Winning team and manage bid documentation.
• Download and process EOIs, PQQs and ITTs, notify relevant personnel and manage tender folders.
• Issue and chase subcontractor enquiries; update trackers and upload tenders via client portals.
• Coordinate CVs, calendars and file sharing; liaise with People & Culture; maintain project lists.

Skills

Administrative support

Bid coordination

Research

Document management

Calendar management

Communication

Tools

Outlook

Client portals

Job description

Work Winning Executive Assistant - Electrical company, location unspecified, permanent position.

• Providing administrative support to the Work Winning team, including maintaining electronic and physical files, conducting research, and managing bid documentation. Coordinating bids incoming and outgoing, coordinating responses between departments, and writing responses using information from central repository.
• Responsible for downloading and processing EOIs, PQQs, and ITTs, notifying relevant personnel, and managing tender folders.
• Issuing and chasing subcontractor enquiries, updating trackers and schedules, formatting documents, managing deliverables, and uploading tenders via client portals.
• Liaising with the People & Culture Team for CVs to create company profiles, updating trackers, managing calendars (including Working Winning Director calendar, and Work Winning Team holiday calendar), and ensuring accurate sharing of folders and documents as required.
• Maintain and distribute the updated new project list across the business.
• Receive and sign for deliveries, managing distribution of incoming and outgoing post efficiently. Professionally greet staff and visitors, directing them appropriately and offering refreshments when needed.
• Ensure that sign-in and sign-out procedures comply with Health & Safety requirements. Keep business certificates and posters updated on notice boards to maintain compliance and awareness.
• Manage meeting rooms while noting that individuals must book meetings via Outlook as per company policy.
• To act as a Deputy for any posts/duties for which you are competent and, ensure that a suitably competent person is appointed as your Deputy for any significant period of absence or unavailability.

This role is a permanent, PAYE position with a competative salary.