Tender & Bid Operations Specialist

Boxxe Group; Hemel Hempstead; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

boxxe is seeking a dedicated Bid Administrator to join the Bids and Tenders Team in the UK. You will manage the bid inbox, handle portal document extraction, and keep the CRM up to date, enabling the team to respond quickly and accurately to opportunities.

You will support the bid process, record new opportunities, and help prepare persuasive responses for ITTs and bid submissions for public and private sectors.

Qualifications

• Strong administrative experience supporting bid and tender processes.
• Experience with CRM systems and procurement portals.
• Ability to manage multiple tasks and meet deadlines.
• Clear communication and meticulous attention to detail.

Responsibilities

• Manage the bid team inbox and respond to emails promptly.
• Extract documents from portals and upload to the CRM.
• Maintain portal access and resolve access issues with help desks.
• Assist in finding opportunities and submitting bids via portals or email.
• Complete STOP/GO questionnaires to support the bids.
• Coordinate with stakeholders and maintain bid documentation.
• Format bid documents and proofread against templates.
• Support bid reviews and scheduling of meetings.

Skills

Organisational skills

Attention to detail

Communication skills

Multitasking

Problem-solving

Adaptability

Tools

Microsoft Word

Microsoft Excel

Copilot

Adobe

Teams

SharePoint

Job description

boxxe is seeking a dedicated Bid Administrator to join the Bids and Tenders Team in the UK. You will manage the bid inbox, handle portal document extraction, and keep the CRM up to date, enabling the team to respond quickly and accurately to opportunities.

You will support the bid process, record new opportunities, and help prepare persuasive responses for ITTs and bid submissions for public and private sectors.