Executive Assistant — Bid Coordination & Work Winning

1st Step Solutions Ltd; City Of London; On-site; GBP 30,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Company car/allowance

Career progression

Private healthcare

Life assurance

Pension with employer contribution

Wellbeing programme

Job summary

1st Step Solutions Ltd in London seeks an Executive Assistant to support the Work Winning Director and team. The role focuses on administrative tasks, bid coordination and tender submissions from enquiry to final delivery.

You will manage diaries, coordinate meetings and maintain CVs and tender information, ensuring confidentiality and accuracy while supporting the work winning function.

Qualifications

• Experience in bid coordination, tender administration or a similar role.
• Experience in executive diary management and document control.
• Ability to coordinate information from multiple stakeholders and meet deadlines.

Responsibilities

• Coordinate tender activities from enquiry through to submission, with deadlines and deliverables.
• Download, review and distribute EOIs, PQQs and ITTs to relevant stakeholders.
• Set up and maintain bid folders, documentation, trackers and submission schedules.
• Coordinate bid responses across departments, drafting responses using approved company information.
• Issue and chase subcontractor enquiries, monitor responses and maintain accurate records.
• Format, quality-check and compile tender documentation for professional submissions.
• Manage tender uploads and submissions via client portals, ensuring compliance with requirements.
• Maintain bid records, business development trackers and the new project list.

Job description

1st Step Solutions Ltd in London seeks an Executive Assistant to support the Work Winning Director and team. The role focuses on administrative tasks, bid coordination and tender submissions from enquiry to final delivery.

You will manage diaries, coordinate meetings and maintain CVs and tender information, ensuring confidentiality and accuracy while supporting the work winning function.