Bid Coordinator/Administrator

Layka Recruitment; Thorpe CP; On-site; GBP 27,000 - 45,000; Full time

Job summary

Layka Recruitment in the United Kingdom is seeking a diligent Bid Coordinator/Administrator to support the Commercial Manager in tender processes. You will review incoming tenders, organise documents and ensure submissions are accurate, complete, and delivered on time.

This fast-paced role rewards initiative and meticulous organisation, with opportunities to own the process, improve workflows, and become a key member of a growing commercial team.

Qualifications

• Excellent administration and organisational skills.
• Sharp attention to detail.
• Experience handling tender documentation.
• Knowledge of Procore/Oracle Aconex is a plus.

Responsibilities

• Review incoming tenders and project documentation.
• Organise and manage large volumes of tender information.
• Set up and maintain clear project folders.
• Manage tender checklists and submission deadlines.
• Ensure all required documents and information are complete and submitted on time.
• Support the Commercial Manager and wider commercial team.
• Liaise with internal teams and external contacts for missing information.
• Maintain accurate records and document control.
• Help improve and streamline the tender process.

Skills

Administration

Attention to detail

Deadline management

Proactive ownership

Document management

Tools

Procore

Oracle Aconex

Job description

Join a thriving business at an exciting stage of its growth as aBid Coordinator/Administrator, working closely with the Commercial Manager and playing a key role in the tender process.

You’ll be at the heart of the action, managing tender documentation, keeping projects organised and making sure every submission is accurate, complete and delivered on time.

This is a fast-paced role whereattention to detail, organisation and initiative really matter. You’ll have the opportunity to take ownership of the process, make a real impact and become an important part of a successful commercial team.

Salary:Up to £45,000 Depending on experience

Driver is essential & a sensible commute within 30 minutes of Egham

Key Responsibilities of aBid Coordinator/Administrator

• Review incoming tenders and project documentation.
• Organise and manage large volumes of tender information.
• Set up and maintain clear project folders.
• Manage tender checklists and submission deadlines.
• Ensure all required documents and information are complete and submitted on time.
• Support the Commercial Manager and wider commercial team.
• Liaise with internal teams and external contacts for missing information.
• Maintain accurate records and document control.
• Help improve and streamline the tender process.

We’re looking for someone who:

• Has excellent administration and organisational skills.
• Hasexceptional attention to detail.
• Can manage multiple deadlines and work at pace.
• Is confident dealing with large amounts of information.
• Is proactive and takes ownership of their work.
• Has strong IT and document management skills.
• Can work effectively as part of a busy commercial team.
• Construction industry experience would be highly desirable, particularly within atendering, bids or commercial environment.
• Experience withProcore and Oracle Aconexwould also be a strong advantage.

If you're an organised, driven Bid Coordinator/Administrator who enjoys working in a fast-paced environment and wants to be part of a growing business, we'd love to hear from you