Bid Coordinator: Own the Winning Submissions

Vadella Bidco Ltd; Liverpool; On-site; GBP 40,000 - 45,000; Full time

Benefits offered by this job

29 days holiday + bank holidays + your

Birthday off

Pension scheme

Private healthcare after 3 months

Salary sacrifice car scheme

CPD support

Team socials

Flexible working

Job summary

P4 is looking for a meticulous Bid Coordinator to drive end-to-end tender submissions from our Liverpool head office. You will translate technical content from building safety specialists into clear, compliant bids delivered on time.

Based in Liverpool, you’ll own the bid process, maintain the pipeline, coordinate reviews and liaise with senior colleagues to gather input. The role is office-based with occasional travel to other UK offices.

Qualifications

• Experience coordinating bids, tenders or proposals.
• Experience with formal tender processes and online procurement portals.
• Clear, concise writing in UK English with strong editing.
• Ability to manage several bids at once against fixed deadlines.
• Proactive approach and ability to pull input from senior colleagues.
• MS 365 skills: Word, Excel, SharePoint; familiarity with collaboration tools.

Responsibilities

• Monitor tender portals and frameworks; prepare short summaries for bid decisions.
• Maintain a bid pipeline tracker with deadlines, owners and outcomes.
• Break down tender documents and build a bid plan for each submission.
• Track compliance matrix requirements and raise clarifications.
• Draft, edit, and tailor responses to scoring criteria.
• Organise internal reviews, sign-off, and final submission on time.
• Build and maintain a central bid library with content and certificates.
• Collect feedback on bids and report win rates to leadership.

Skills

Bid coordination

Tender processes

Plain UK English writing

Manage multiple bids

Chase input from senior colleagues

MS 365 (Word, Excel, SharePoint)

Detail-oriented, proactive

AI tools interest (desirable)

Tools

Microsoft 365 suite

Bid management / CRM software

Job description

P4 is looking for a meticulous Bid Coordinator to drive end-to-end tender submissions from our Liverpool head office. You will translate technical content from building safety specialists into clear, compliant bids delivered on time.

Based in Liverpool, you’ll own the bid process, maintain the pipeline, coordinate reviews and liaise with senior colleagues to gather input. The role is office-based with occasional travel to other UK offices.