Bid Coordinator – Winning Submissions (Liverpool)

Vadella; Liverpool; Hybrid; GBP 40,000 - 45,000; Full time

Benefits offered by this job

29 days holiday including bank

Pension scheme

Private healthcare after 3 months

Salary sacrifice car scheme

CPD support

Team socials

Flexible working requests

Job summary

P4 is a safety consultancy expanding its Building Safety Act team. The Bid Coordinator will be based in Liverpool, working on-site from Mann Island and coordinating bid content from opportunity to submission.

You will own bid processes, build content libraries and ensure timely, compliant submissions while collaborating with directors and consultants to produce winning responses. This role includes 40-hour weeks, with occasional travel to other offices.

Qualifications

• Experience coordinating bids, tenders or proposals.
• Experience with formal tender processes and online portals.
• Clear, concise writing in UK English with strong proofreading.
• Ability to manage several bids against fixed deadlines.
• Confidently chase input from senior colleagues to meet deadlines.
• Strong MS 365 skills: Word, Excel and SharePoint.
• Detail-focused, proactive approach; willingness to learn safety sector.
• Desirable: bid experience in construction, property, engineering or services.
• Knowledge of Procurement Act 2023 and public framework bids.
• Experience setting up bid processes or content libraries.
• Experience with bid management or CRM software.
• Awareness of Building Safety Act 2022 and regulator.
• APMP Foundation or similar bid qualification.
• Interest in using AI tools to speed drafting and research.

Responsibilities

• Monitor tender portals and frameworks; prepare short summaries for decisions.
• Maintain a bid pipeline with deadlines, owners and outcomes.
• Break down tender docs; build bid plans and chair kick-offs.
• Track requirements on a compliance matrix and raise clarifications.
• Draft, edit and tailor responses to scoring criteria.
• Organise internal reviews, sign-off and final compliance checks.
• Submit through client portals on time and maintain a content library.
• Collect feedback on bids and report win rates to leadership.

Skills

Bid coordination

Tender processes

Writing & editing

Multi-bid management

Stakeholder follow-up

MS 365 (Word, Excel, SharePoint)

Education

APMP Foundation

Procurement tools knowledge

Tools

Word

Excel

SharePoint

Job description

P4 is a safety consultancy expanding its Building Safety Act team. The Bid Coordinator will be based in Liverpool, working on-site from Mann Island and coordinating bid content from opportunity to submission.

You will own bid processes, build content libraries and ensure timely, compliant submissions while collaborating with directors and consultants to produce winning responses. This role includes 40-hour weeks, with occasional travel to other offices.