Bid Coordinator

Hunter Dunning; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A creative design studio in Greater London is seeking a Bid Coordinator to support high-profile hospitality and design projects. The role offers exposure to major client pitches and collaboration with senior stakeholders, ensuring successful proposal submissions and business development operations. Candidates should have 1-5 years of relevant experience, excellent organizational skills, and proficiency in Microsoft Office applications. The position promotes hybrid working after probation and offers additional holiday entitlement.

Benefits

Hybrid working after probation

Additional holiday entitlement increasing by 1 day per year up to 25 days

Qualifications

• 1–5 years’ experience in a bid coordination or business development support role.
• Right to work in the UK.

Responsibilities

• Log leads, RFIs, RFPs into the CRM and maintain records.
• Monitor business development inbox and distribute enquiries.
• Coordinate RFP responses with stakeholders.
• Schedule internal meetings and ensure submission deadlines are met.
• Compile and format proposal content and presentations.

Skills

Excellent organisational and time management skills

Strong written and verbal communication skills

Ability to manage multiple deadlines

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Adobe InDesign

Salesforce

Job description

Bid Coordinator Job in London supporting high-profile hospitality and design projects within a creative, design-led studio. This role offers exposure to major client pitches, close collaboration with senior stakeholders and the opportunity to play a key role in winning new work.

This international design practice delivers distinctive interior architecture and design solutions across hospitality, F&B, spa and large-scale hotel projects. With a strong emphasis on collaboration, quality and integrated design thinking, the studio supports a global client base and offers a professional, fast-paced environment with clear development opportunities.

Role & Responsibilities

• Log new leads, RFIs, RFPs and PQQs into the CRM system and maintain accurate records
• Monitor the business development inbox and distribute enquiries internally in a timely manner
• Coordinate RFP and proposal responses by liaising with creative, project and senior stakeholders
• Schedule internal meetings, gather content and ensure submission deadlines are met
• Identify and flag non-standard RFP terms and coordinate legal input where required
• Compile proposal content including company information, team CVs, case studies and visuals
• Format and finalise proposals and presentations using Microsoft Office and PowerPoint templates
• Track proposal progress and maintain organised submission records
• Support the preparation of tailored client presentations and pitch documents
• Maintain and update portfolio materials, CVs and case studies alongside Marketing
• Assist with managing the image library and marketing assets
• Maintain accurate CRM data including leads, contacts and opportunities
• Produce pipeline and opportunity reports for business development meetings
• Review and update operator and stakeholder distribution lists

Required Skills & Experience

• 1–5 years’ experience in a bid coordination, proposals or business development support role
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Basic knowledge of Adobe InDesign and Acrobat preferred
• Familiarity with Salesforce or similar CRM systems advantageous but not essential
• Ability to manage multiple deadlines and work effectively under pressure
• Right to work in the UK

What you get back

• Hybrid working after probation, subject to project requirements and internal approval
• Additional holiday entitlement increasing by 1 day per year up to 25 days