Bid Coordinator

Boffin Recruitment; Greater London; Hybrid; GBP 35,000 - 45,000; Full time

Benefits offered by this job

22 days holiday plus 3 additional days

Choice of private medical insurance or gym membership

Enhanced maternity and paternity leave

Discounted cycle hire scheme

Job summary

Boffin Recruitment is seeking a Bid Coordinator for a leading architecture practice in London. The role involves coordinating tender responses and managing submissions in a creative environment on a full-time basis, requiring a passion for architecture and design.

The ideal candidate should possess strong writing skills, project management, and proficiency in Adobe InDesign. Benefits include a competitive salary of £35,000 to £45,000, holiday days, and hybrid working arrangements.

Qualifications

• Demonstrable experience in architecture, interior design, or similar creative industries.
• Ability to construct a clear and persuasive narrative.
• Experience in coordinating and managing deadlines effectively.

Responsibilities

• Lead and support coordination of responses to tender opportunities and RFPs.
• Manage submission deadlines and maintain bid databases.
• Produce compelling proposals and presentations.

Skills

Strong writing, editing, and storytelling skills

Bid preparation and proposal writing

Project management and time management

Proficiency in Adobe InDesign and Creative Suite

Collaboration and attention to detail

Experience in creative industries

Interest in using AI as a tool

Tools

Adobe InDesign

Creative Suite

Job description

Bid Coordinator | Leading Architecture Practice | London

35-45k

Hybrid

Are you a highly organised project or bid coordinator with a passion for architecture and design?

If so, look no further.

We have a fantastic opportunity for you.

Whether you are coordinating bids or proposals in an arts‑fundraising environment, managing submissions across creative teams, or bringing similar experience from another creative industry, we want to hear from you. You might even be a Part 1 or Part 2 qualified architect who has decided that practice is not the path for you, but wants to stay close to the industry you love.

What matters most is your love for architecture and the built environment, and your proven skills of coordination and bid submission.

The Role

A well‑established, highly regarded London architecture and design practice is looking for a Bid Coordinator to join their team on a permanent, full‑time basis.

Based in central London, you will be in the office 3 to 4 days per week, working within a collaborative studio environment alongside senior leadership, designers, and a busy communications team.

Day to day, you will lead and support the coordination of responses to tender opportunities and RFPs, manage submission deadlines, maintain bid databases and content libraries, monitor public and private tender portals, and help produce compelling, well‑written proposals and presentations. You will also keep project materials up to date, and collaborate across all levels of the practice from Partners to support staff.

What We Are Looking For

• Strong writing, editing, and storytelling skills, with the ability to construct a clear and persuasive narrative
• Confidence coordinating, liaising and sometimes chasing senior associates
• Experience in bid preparation, proposal writing, new business pitching, or grants and fundraising coordination
• Excellent project management and time management, with a cool head under deadline pressure
• Proficiency in Adobe InDesign and the wider Creative Suite
• A collaborative, proactive approach and genuine attention to detail
• Demonstrable experience in architecture, interior design, design or similar creative industries
• Experience or an interest in using Ai as a tool
• A demonstrable passion for architecture, design, and the built environment

What Is On Offer

• Salary of £35,000 to £45,000 depending on experience
• 22 days holiday plus a minimum of 3 additional days at year end
• Choice of private medical insurance or gym membership
• Enhanced maternity and paternity leave
• Discounted cycle hire scheme
• Hybrid working, 3 to 4 days in the London office
• The opportunity to work on prestigious projects within a practice with a strong reputation and a supportive culture

If this sounds like the role for you, please get in touch!