Bid Coordinator

Pod-Trak Limited; Greater London; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

21 days' annual leave

Auto-enrolment pension

On-site gym

On-site parking

Job summary

Pod-Trak Limited in Uxbridge, West London, is seeking a dedicated Bid Coordinator to join our busy bid department. You will support PQQs, supplier pre-qualifications, bids and frameworks, coordinating the quality elements of submissions alongside the Bid Manager.

You will liaise with Estimators, Planners and Pre-Construction Lead, build reusable bid content, manage bid trackers and reporting, and help maintain insurances, accreditations, and related records.

Qualifications

• Educated to degree level or equivalent.
• Experience in Civil Engineering, Rail, Infrastructure, Energy or Water sectors is advantageous.
• Experience within a bid environment, on tender submissions, PQQs and EOIs.
• Interest in STEM and/or knowledge of Pod-Trak's sectors.
• Excellent communication skills, both written and verbal.

Responsibilities

• Draft first-pass responses for quality questions and standard bid content.
• Develop and maintain a library of reusable bid content.
• Support preparation of social value responses and evidence for bids/frameworks.
• Identify relevant social value commitments aligned to client requirements.
• Maintain up-to-date company information for PQQs and supplier portals.
• Assist with records for insurances, accreditations, policies, licences and certificates.
• Maintain bid trackers, opportunity pipelines and tender reporting information.
• Prepare statistics and bid status updates for monthly reporting.
• Coordinate contributors, reviewers and approvers during live bids.

Skills

Bid management

Communication

Stakeholder collaboration

MS Office

Power BI

SharePoint

Education

Degree level or equivalent

Tools

Word

Excel

Outlook

PowerPoint

SharePoint

InDesign

Power BI

Job description

About the Business

For almost 20 years, Pod-Trak Group has delivered complex infrastructure projects across the UK & Ireland, most recently expanding into wider Europe. Our enviable reputation is built on self-delivery, technical expertise, and a strong safety culture.

With our skilled staff, a large fleet of owned plant, and a proven track record of partnerships with Prime Clients & Tier 1 Contractors, we provide end-to-end solutions that support the UKs transition to a connected, net-zero future.

We deliver integrated engineering solutions across Rail, Energy, Civil Engineering, and Telecoms, built on a proven self-delivery model. Our expertise covers the full project lifecycle, from design through to construction, ensuring safe, sustainable, and high-quality outcomes.

By combining specialist skills with in-house plant and people, we provide efficient, innovative, and cost-effective solutions for every client.

About the Role

Pod-Trak is looking for a Bid Coordinator to join our busy bid department, based in Uxbridge, West London.

Working closely with the Bid Manager and the Pre-Construction team, the position will be key to providing a professional and efficient service in support of PQQs, supply chain enquiries, supplier pre-qualifications, bids, and tenders.

The primary responsibility will be to coordinate the quality element of bids, working in partnership with the Bid Manager. They will also be expected to liaise with the Estimators, Planners, and Pre-Construction Lead, coordinating enquiries as necessary.

Key Responsibilities

• Draft first-pass responses for selected quality questions, company information sections, and standard bid narratives.
• Develop and maintain a library of reusable bid content, including company overviews, case studies, CVs, project experience, accreditations, and standard responses.
• Support the preparation of social value responses, plans, and evidence for bids and frameworks.
• Assist in identifying relevant social value commitments that are proportionate, deliverable, and aligned to client requirements.
• Maintain up-to-date company information required for PQQs, supplier portals, and framework submissions.
• Support the upkeep of records relating to insurances, accreditations, policies, procedures, licences, certificates, and statutory information.
• Support the maintenance of bid trackers, opportunity pipelines, and tender reporting information.
• Assist with monthly reporting by preparing statistics, submission updates, bid status summaries, and supporting narrative.
• Act as a reliable coordination point between contributors, reviewers, and approvers during live bids.

Requirements

The successful Bid Coordinator would preferably have:

• Educated to degree level or equivalent.
• Experience working within the Civil Engineering, Rail, Infrastructure, Energy, or Water sectors is advantageous.
• Experience within a bid environment, working on tender submissions, PQQs, and EOIs.
• An interest in STEM and/or knowledge of the sectors Pod-Trak operates in.
• Excellent communication skills, both written and verbal.
• Experience in bid writing, or a desire to include bid writing within their role, is advantageous.
• Ability to build and maintain strong, lasting relationships with clients and stakeholders, and understand their needs.
• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience with SharePoint, Teams, InDesign, Power BI, or bid portals would be advantageous.

What We Offer

• Competitive package will be offered depending on location and experience.
• 21 days' annual leave, plus bank holidays.
• Auto-enrolment pension scheme following probation.
• On-site gym.
• On-site parking.

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