Band 4 Executive Assistant

Brook Street; Belfast City District; On-site; GBP 17,000 - 22,000; Full time

Job summary

Northern Ireland Medical & Dental Training Agency (NIMDTA) is seeking an experienced Executive Support Officer to provide confidential, high-level support to the CEO and DoE/PGMD in Belfast South. The role covers diary management, meeting coordination, reports, and senior stakeholder engagement.

You will handle confidential information, coordinate governance documents, and support senior management through efficient administration, while maintaining professional standards and independence.

Qualifications

• Experience in a senior administrative, PA, or executive support role.
• Excellent organisational and communication skills.
• Experience handling confidential information and competing priorities.
• Proficient in Microsoft Office and IT systems.

Responsibilities

• Act as the first point of contact for the CEO and DoE/PGMD.
• Manage complex diaries, meetings, and correspondence.
• Prepare reports, briefings, business cases, and governance documentation.
• Organise senior management meetings, including minute taking and action tracking.
• Handle sensitive and confidential information with professionalism and discretion.
• Build effective relationships with internal and external stakeholders across the health and social care sector.
• Support records management, quality assurance processes, and office systems.

Skills

Senior admin experience

Diary management

Stakeholder engagement

Communication skills

Tools

Microsoft Office

Job description

Executive Support Officer - £14.06 per hour / Belfast South
Northern Ireland Medical & Dental Training Agency (NIMDTA)
NIMDTA is seeking an experienced and highly organised Executive Support Officer to provide confidential, high-level support to the Chief Executive Officer (CEO) and Director of Education/Postgraduate Medical Dean (DoE/PGMD).
This is a key role supporting senior leaders through effective diary management, meeting coordination, stakeholder engagement, report preparation, and administrative support.
Key Responsibilities

• Act as the first point of contact for the CEO and DoE/PGMD.
• Manage complex diaries, meetings, and correspondence.
• Prepare reports, briefings, business cases, and governance documentation.
• Organise senior management meetings, including minute taking and action tracking.
• Handle sensitive and confidential information with professionalism and discretion.
• Build effective relationships with internal and external stakeholders across the health and social care sector.
• Support records management, quality assurance processes, and office systems.

About You
You will have:

• Experience in a senior administrative, PA, or executive support role.
• Excellent organisational and communication skills.
• Strong IT skills, including Microsoft Office.
• Experience managing confidential information and competing priorities.
• Excellent stakeholder management and minute-taking experience.
• The ability to work independently whilst maintaining high professional standards.

Why Join NIMDTA?
This is an exciting opportunity to work at the heart of an organisation dedicated to supporting healthcare education and training across Northern Ireland. You'll join a professional and supportive team, with opportunities for development and meaningful contribution to strategic healthcare services.

Brook Street NMR is acting as an Employment Business in relation to this vacancy.