Band 3 Dental Administrator

Confidential; Belfast City District; On-site; GBP 17,000 - 19,000; Full time

Benefits offered by this job

Immediate Opportunity

Belfast-based role

Fully office-based

Job summary

Northern Ireland Medical and Dental Training Agency (NIMDTA) has a Temporary Dental Administrator role. You will provide comprehensive administrative support to a busy department, helping coordinate systems and daily operations, and assist with reports, minutes, and meetings.

You will liaise with stakeholders, manage multiple tasks, and demonstrate excellent organisational skills, accuracy and teamwork in a fast-paced environment. Belfast-based, fully office-based position.

Qualifications

• GCSEs (English and Maths) or equivalent.
• At least 18 months in an office-based admin role.
• Experience using MS Office applications.
• Experience preparing correspondence, maintaining records or databases.
• Excellent written, verbal and electronic communication skills.
• Strong organisational skills and ability to prioritise workloads.

Responsibilities

• Provide administrative support to a busy department.
• Prepare reports and documentation.
• Organise meetings and take minutes.
• Maintain databases and records.
• Support planning of departmental activities and events.
• Liaise with internal colleagues and external stakeholders.

Skills

GCSEs

Office experience

MS Office

Data management

Communication skills

Organisation

Independent worker

Relationship-building

Education

Five GCSEs including English and Maths

Equivalent qualification or higher

Tools

Microsoft Office (MS Office)

Job description

Your new company

Hays are recruiting on behalf of Northern Ireland Medical and Dental Training Agency (NIMDTA), which plays a key role in supporting professional education and training services across Northern Ireland.

Your new role

As a Temporary Dental Administrator, you will provide comprehensive administrative support to a busy department, ensuring the smooth coordination of systems, processes and daily operations. You will assist with preparing reports and documentation, organising meetings, taking minutes, maintaining databases and records, and supporting the planning of departmental activities and events. You will liaise with internal colleagues and external stakeholders, providing a professional and efficient service while helping to ensure key objectives and deadlines are achieved. The role requires excellent organisational skills, attention to detail and the ability to manage a varied workload in a fast-paced environment.

What you'll need to succeed

To be considered for this opportunity, you will have:

• Five GCSEs (including English and Maths) at Grade C or above, or an equivalent qualification, alternatively a higher qualification or relevant administrative experience.
• At least 18 months' experience working in an office-based administrative environment.
• A minimum of one year's experience using Microsoft Office applications or similar systems.
• Experience preparing correspondence, maintaining records or databases, and communicating effectively with a range of stakeholders.
• Excellent written, verbal and electronic communication skills.
• Strong organisational skills with the ability to prioritise workloads and meet deadlines.
• The ability to work independently while also contributing effectively within a team environment.
• Excellent IT and data management skills.
• Strong relationship-building skills with colleagues, customers and external contacts.

What you'll get in return

• Immediate Opportunity
• £12.75 per hour
• Belfast-based role
• Fully office-based

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