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The Recruitment Co; Belfast City District; On-site; GBP 24,000 - 29,000; Full time

Job summary

NIMDTA seeks an experienced Executive Assistant to provide comprehensive support to the CEO and the Director of Education/Postgraduate Medical Dean (DoE/PGMD). You will manage calendars, coordinate meetings, prepare reports and correspondence, support senior management meetings, and act as a key point of contact for internal and external stakeholders.

The role requires discretion and superb organisational skills.

Qualifications

• GCSE English and Maths (or equivalent) plus 2 A Levels (or higher) and 18 months' relevant experience.
• Or: 3 years' relevant administrative experience.
• Proficiency in Word, Excel and PowerPoint.
• Full UK driving licence and access to transport.
• Experience coordinating events and providing committee support with minute taking.
• Experience in financial administration (payments, invoices).

Responsibilities

• Manage complex diaries and coordinate meetings.
• Prepare reports and correspondence for senior management.
• Support senior management meetings and minutes.
• Act as a key point of contact for internal and external stakeholders.
• Handle confidential information discreetly in a fast-paced environment.

Skills

Organisational skills

Discretion

Communication

Time management

Education

GCSE English and Maths plus 2 A Levels or higher

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Band 4 - NIMDTA Executive Assistant to CEO and DoE/PGMD

Department: Corporate Department, NIMDTA

Contract: Temporary (up to 3 months)

Hours: 37.5 hours per week

Monday - Thursday: 9am - 5pm

Friday: 8:30am - 4:30pm

NIMDTA is seeking an experienced and highly organised

Executive Assistant to provide comprehensive support to the Chief Executive Officer (CEO) and Director of Education/Postgraduate Medical Dean (DoE/PGMD).

The successful candidate will manage complex diaries, coordinate meetings, prepare reports and correspondence, support senior management meetings, and act as a key point of contact for internal and external stakeholders. The role requires excellent organisational skills, discretion, and the ability to manage confidential information in a fast-paced environment.

• GCSE English and Maths (or equivalent), plus 2 A Levels (or higher qualification) and 18 months' relevant experience, or 3 years' relevant administrative experience.
• Experience using Microsoft Word, Excel and PowerPoint.
• Full UK driving licence and access to transport (subject to reasonable adjustments).
• Experience coordinating events.
• Experience providing committee support, including minute taking.
• Experience in financial administration, including processing payments and invoices.

This is an excellent opportunity to gain experience supporting senior leaders within a respected healthcare and training organisation.