Senior Executive Assistant to CEO & DoE/PGMD

Brook Street; Belfast City District; On-site; GBP 17,000 - 22,000; Full time

Job summary

Northern Ireland Medical & Dental Training Agency (NIMDTA) is seeking an experienced Executive Support Officer to provide confidential, high-level support to the CEO and DoE/PGMD in Belfast South. The role covers diary management, meeting coordination, reports, and senior stakeholder engagement.

You will handle confidential information, coordinate governance documents, and support senior management through efficient administration, while maintaining professional standards and independence.

Qualifications

• Experience in a senior administrative, PA, or executive support role.
• Excellent organisational and communication skills.
• Experience handling confidential information and competing priorities.
• Proficient in Microsoft Office and IT systems.

Responsibilities

• Act as the first point of contact for the CEO and DoE/PGMD.
• Manage complex diaries, meetings, and correspondence.
• Prepare reports, briefings, business cases, and governance documentation.
• Organise senior management meetings, including minute taking and action tracking.
• Handle sensitive and confidential information with professionalism and discretion.
• Build effective relationships with internal and external stakeholders across the health and social care sector.
• Support records management, quality assurance processes, and office systems.

Skills

Senior admin experience

Diary management

Stakeholder engagement

Communication skills

Tools

Microsoft Office

Job description

Northern Ireland Medical & Dental Training Agency (NIMDTA) is seeking an experienced Executive Support Officer to provide confidential, high-level support to the CEO and DoE/PGMD in Belfast South. The role covers diary management, meeting coordination, reports, and senior stakeholder engagement.

You will handle confidential information, coordinate governance documents, and support senior management through efficient administration, while maintaining professional standards and independence.