Assurance System Project Manager

Keltbray Group; City Of London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading construction and engineering firm in London is seeking a Project Manager for Assurance Systems. Responsible for leading system enhancements and ensuring data integrity, the ideal candidate will have project management qualifications like Agile/PRINCE2 and a solid background in systems implementation. Strong Excel and analytical skills are essential to support decision-making processes. This role promotes a collaborative and inclusive work culture.

Qualifications

• Experience in systems implementation and/or administration.
• Ability to operate in a fast-paced environment and manage multiple priorities.
• Experience delivering a project from start to finish.

Responsibilities

• Lead the Assurance Systems team on system enhancements and data analytics.
• Manage stakeholders and ensure project support is provided.
• Ensure data integrity and confidentiality.

Skills

Project Management

Intermediate Excel

Microsoft Office

Data analysis

Education

Project Management Qualification (Agile/PRINCE2)

Tools

PowerBI

Job description

We are keen to recruit a team player who can work across our assurance systems needs. This role's first priority would be to work with the senior members of the assurance team, particularly H&S to help us to develop and implement a system to replace Intelex.

Overview

Role focusing on assurance systems, system enhancements, data analytics and governance in collaboration with the Assurance Systems team as a Centre of Excellence.

Responsibilities

• Conflict management: the ability to identify, address and resolve differences between individuals and/or interest groups.
• Leadership: the ability to empower and inspire others to deliver successful change initiatives.
• Risk, opportunity, and issue management: identify and monitor risks (threats and opportunities), plan and implement responses, and address issues affecting the change initiative.
• Consolidated planning: consolidate and document the fundamental components of a change initiative: scope; schedule; resource requirements; budgets; risks; opportunities and issues; and quality requirements.
• Governance arrangements: establish and maintain governance structures with clear roles, responsibilities and accountabilities for governance and delivery of change initiatives, aligned with organisational practice.
• Clients, stakeholders, and communications management: manage stakeholders considering their influence and interests.
• Reviews: establish and manage reviews at appropriate points during and after change initiatives to inform governance, including evaluations of progress, methodologies, and continuing relevance.
• Change control: establish protocols to alter scope, implement protocols when necessary, and update configuration documentation, including contracts to develop, maintain and apply quality management processes for change initiative activities and outputs.
• Budgeting and cost control: develop and agree budgets for change initiatives and monitor forecast and actual costs against the budget.

Role Specifics

• Position the Assurance Systems team as a Centre of Excellence for delivery of system enhancements, data analytics, market trends, etc.
• Apply Project Management principles to all system implementations and upgrades.
• Main point of contact and liaison to external system providers; lead on implementation of system upgrades and escalation of issues.
• Ensure training and system support is provided to the Assurance team and end-users.
• Contribute to the monthly Board report to keep business leaders informed of Assurance system activity.
• Responsible for data integrity and confidentiality of people data, ensuring relevant governance and audits are in place.
• Responsible for ensuring adequate documentation and project controls are in place for all systems.
• Superuser of primary Assurance systems, PowerBI and related platforms.
• Be a trusted partner to the functional Assurance team members and the business to optimise Assurance systems to meet evolving organisational needs.
• Provide Project Management support to the Assurance Team, as required.

Health, Safety & Wellbeing

• Lead by example to foster a positive, collaborative culture where health, safety and wellbeing are at the forefront of everything we do.
• Adhere to Keltbray's health, safety, quality, and environmental (HSQE) policies, ensuring that all tasks are carried out in line with organisational expectations.
• Promptly report all accidents, near misses, or unsafe conditions and proactively identify and report any potential hazards to line management or designated health and safety personnel.
• Be empowered to intervene if unsafe practices or conditions are observed, and report them to line management or safety team immediately.
• Foster a positive safety culture by participating in safety initiatives and discussions on safety improvements.
• Complete all mandatory health and safety training, and actively comply with all instructions to carry out work safely. Seek clarification if unsure about safety procedures.
• Keep work areas clean and organised to minimise risk of accidents or injuries; maintain a safe and tidy workspace.
• Be familiar with local emergency arrangements, including evacuation plans, and act responsibly during emergencies to ensure personal and others’ safety.
• Remain mindful of personal wellbeing (mental and physical health) and report issues that may affect safe working; support colleagues and promote a healthy work environment.
• Seek guidance from line management or health and safety representatives if uncertain about any safety aspects or responsibilities.

Requirements

Essential:

• Project Management Qualification (Agile/PRINCE2).
• Intermediate Excel and Microsoft Office skills.
• Experience in systems implementation and/or administration, configuration, optimisation.
• Demonstrative experience of delivering a project end to end.
• Service delivery led; puts end user needs first.
• An understanding and appreciation of data and how to utilise it for informing business decisions.
• Ability to operate proactively and reactively to changing business need and manage different priorities in a fast-paced environment.
• An analytical mindset; confident to challenge, question and reflect to help support business outcomes.

Desirable:

• Experience using PowerBI
• A comprehensive understanding of the end-to-end HSQE and sustainability lifecycle, ideally with previous experience in similar departmental roles.

Diversity & Inclusion

We advocate for difference and champion diversity to foster an inclusive environment that allows our people to bring their true selves to their work every day and enable our people to thrive by promoting health and preventing harm. Keltbray welcomes everyone who shares our values, regardless of their age, belief, disability, ethnicity, gender identity, maternity status, marital status, pregnancy, religion, sex or sexual orientation.