Assistant Service Manager & Rota Coordinator – General Surgery

Transformationunitgm; Luton; On-site; GBP 29,000 - 37,000; Full time

Job summary

An exciting opportunity for an Assistant Service Manager & Rota Coordinator in General Surgery at Luton & Dunstable Hospital. The role involves managing medical workforce coordination, supporting service managers, and ensuring effective staffing and scheduling. Join a high-performing NHS Trust committed to staff wellbeing and patient care.

Qualifications

• Experience in managing rotas and working with clinical teams.
• Substantial experience in a similar role within the NHS.

Responsibilities

• Co-ordinate medical workforce across specialties.
• Manage theatre schedules and staffing.

Skills

Communication

Attention to detail

IT skills

Education

Degree level education

Tools

MS Office

Internal Trust apps

Job description

Main area General Surgery Grade NHS AfC: Band 5 Contract 12 months (Fixed term or secondment opportunity) Hours Full time - 37.5 hours per week (Mon-Fri based on site) Job ref 418-ASM2581-VR

Employer Bedfordshire Hospitals NHS Foundation Trust Employer type NHS Site Luton & Dunstable Hospital Town Luton Salary £29,970 - £36,483 Per annum Salary period Yearly Closing 25/05/2025 23:59

Assistant Service Manager & Rota Coordinator – General Surgery

NHS AfC: Band 5

Job overview

An exciting opportunity has arisen for the position of an Assistant Service Manager & Rota Coordinator role for General Surgery and Colorectal at the Luton & Dunstable Hospital, part of Bedfordshire NHS Trust.

The Assistant Service Manager role is challenging and will require attention to detail as well as being able to work under pressure.

The post holder will work alongside the Service Managers & General Manager, theatre teams, waiting list team, locum desk, outpatient team, recruitment/HR and Medical Workforce. The Assistant Service Manager is responsible for the delivery and support of all aspects of managing and co-ordinating the medical workforce across a group of specialties within General Surgery and Colorectal.

The successful candidate will also be required to support the Service Managers in the delivery of Trust targets including RTT and Cancer waiting times, clinical service line meetings and other deliverables in support of the service managers, where appropriate.

If you would like to find out more about this exciting opportunity please contact; Tom Smith, Senior Service Manager for Upper GI and Bariatrics via e-mail [e-mail] or direct phone on; 07929017747

Main duties of the job

Rota Co-ordination

Vacancy and agency staffing management

Job planning and Rota Development

Theatre Timetabling

Performance Reporting

For more detailed information, please review the job description.

Working for our organisation

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology.

Our Values

We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.

Detailed job description and main responsibilities

1. To be responsible to the Surgical Service Managers for the delivery and support of all aspects of managing and co-ordinating the medical workforce across a group of specialties within the Surgical Division. This will be in direct support to the General Managers and Clinical Directors as well as working closely with the central Medical Workforce team, Theatres, Waiting List Office and Finance.

2. To develop, implement and maintain robust systems and processes for managing the medical workforce within the Surgical Division.

3. To be the first point of contact within the division on all aspects of medical staffing

4. To be responsible for the day to day co-ordination of the Theatre schedule within a group of specialties.

5. To work with finance and human resources to regularly reconcile actual to planned expenditure and to ensure accurate payment of medical staff.

6. The post holder will be required to provide regular and ad-hoc medical staffing information to Clinicians and Managers to ensure effective monitoring and use of medical staff across the division.

7. To support the service managers with a range of deliverables e.g RTT targets, Cancer targets and theatre and clinic utilisation

Person specification

Qualifications

• Educated to degree level or equivalent experience
• Training in advanced communication skills or in audit and data collection

Experience

• Substantial experience in a similar role
• Extensive experience in the NHS, preferably in secondary care

Experience

• Experience with managing rotas
• Experience working with junior doctors, consultants or clinical teams and working within a surgical service

Skills

• IT skills in MS Office applications (Word, Outlook, Excel & PowerPoint)
• Internal Trust apps including iPM, Evolve, ICE, NerveCentre, Big Hand

Knowledge

• Knowledge of RTT Pathways
• Knowledge of Root Cause Analysis

Skills

• Able to work under pressure to tight deadlines & managing unpredictable workloads

Experience

• Attention to detail & able to work autonomously

It is an exciting time to join the newly formed Bedfordshire Hospitals NHS Foundation Trust. We run two busy hospital sites in Bedford and Luton. Our 7,500 staff provide high quality care for a growing population of around 700,000 across Bedfordshire and the surrounding areas.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. Travel between hospital sites may be required. We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

All new staff will be subject to a probationary period covering their first six months in post.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Tom Smith Job title Senior Service Manager Email address [e-mail] Telephone number 07929017747 Additional information

Please email to arrange a date and time to discuss the job in more detail or to arrange an informal visit.