Assistant Office Manager

Christopher Keats Media Limited; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A fast-growing independent television production company seeks a highly motivated Assistant Office Manager. The role requires strong problem-solving skills and adaptability in a fast-paced environment. Responsibilities include managing reception, coordinating with staff, and handling administrative tasks. This position offers opportunities for learning and development in office management.

Benefits

Training courses

Visibility and guidance from the Office Manager

Qualifications

• Strong previous office or reception experience.
• Keen interest in stepping into a leadership role.

Responsibilities

• Manage the reception desk and coordinate with runners.
• Handle new joiner's paperwork and company asset log management.
• Train new runners and act as lead fire warden.

Skills

Organisational skills

Time management

Communication skills

Problem-solving skills

Adaptability

Tools

Microsoft Office Applications

Job description

Our client is a fast-growing independent television production company with a reputation for making innovative and popular scripted and unscripted shows. They're now seeking a highly motivated and resilient individual for a demanding and fast-paced position. This role requires adaptability, strong problem-solving skills, and the ability to thrive under pressure in a high-intensity environment. The Assistant Office Manager will provide stability and support to the day-to-day operations, allowing the Office Manager to focus on strategic tasks . Experience using Microsoft Office Applications are a must for this role.

Responsibilities:

• Managing the reception desk during working hours.
• Coordinate with runners to cover reception from 8:30 AM – 9:00 AM and 5:30 PM until close, as well as during lunch breaks.
• New joiner's paperwork (RTW check and equipment sign-out forms) ensure this is completed and loaded onto the relevant systems.
• Company Asset log management – Log all laptops and equipment given out and swapped.
• Meeting room bookings
• Sole user and reconciler of Office Manager company credit card purchases (after OM approval) - maintaining meticulous records.
• Reconcile and create runner floats for Office Manager approval.
• Efficiently manage the office inbox, ensuring prompt and effective responses to all emails.
• Keep runners on task and delegate new tasks as they come in.
• Ensure smooth workflow.
• Engage and ensure work experience complete their allocated tasks and allocate any additional tasks.
• Report concerns, queries, commendations, and potential process issues to the Office Manager.
• Train new runners on processes and procedures.
• Act as the lead fire warden and first aider on site. (Training provided)
• Regular check-ins with the Office Manager.
• Opportunity to learn about office management and attend training courses.
• Visibility and guidance from the Office Manager.
• Assisting Development with the download of media

Skills required:

• Strong previous office or reception experience.
• Keen interest in stepping into a leadership role.
• Excellent organisational, time management and communication skills.
• Ability to deliver consistent results, often with tight deadlines and competing priorities.
• Ability to take ownership of challenging tasks.
• Ability to adapt quickly to evolving circumstances, displaying resilience and a solution-oriented mindset.