PA and Assistant Office Manager

TN United Kingdom; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

An established industry player is seeking a motivated and organised Personal Assistant to support their Senior Management Team in London. This role is pivotal in ensuring the smooth operation of the office and providing vital assistance to senior leaders. You'll manage diaries, arrange meetings, and handle travel logistics while collaborating with other PAs to maintain office efficiency. The company offers a hybrid working model, allowing you to balance office presence and remote work, making it an exciting opportunity for those looking to thrive in a dynamic environment.

Benefits

25 days holiday, increasing to 31

Pension scheme with matched contributions

Discretionary bonus scheme

Health Cash Plan

Discounted private healthcare

Free on-site gym

Employee Assistance Programme

Personal development programmes

Casual dress code

Social events calendar

Qualifications

• Experience in corporate PA roles with advanced Office365 skills.
• Proven ability to manage diaries, meetings, and travel arrangements.

Responsibilities

• Manage diaries and arrange meetings for senior management.
• Assist in preparing documents and reports for meetings.

Skills

Stakeholder Management

Organisational Skills

Communication Skills

Attention to Detail

Minute Taking

Problem Solving

Education

GCSE English

GCSE Maths

Tools

Office365

SharePoint

Excel

PowerPoint

Job description

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We are seeking a motivated and organised PA for our D2C Senior Management Team (SMT), who’ll also serve as an assistant Office Manager. This role is essential in ensuring the smooth operation of our London office and providing vital support to our senior leaders.

What does the job involve?

• Managing diaries and arranging meetings for SMT
• Booking travel/accommodation and processing expenses
• Support in preparation and distribution of senior management meeting packs including for Executive Committee and Board
• Organise, attend, and take minutes at internal and external meetings and ensure follow up
• Track action logs and ensure follow up
• Assist in preparing documents, presentations, and reports for the senior management team, including internal communications for the MD
• Act as a point of contact for internal and external stakeholders, handling inquiries and directing them appropriately
• Work collaboratively with other EAs/PAs to ensure Execs aligned with the rest of ExCo and D2C SMT and provide cover for other EAs if required
• Working closely with the Office Manager and building management to manage day-to-day office operations including:
  • Co-ordinating visitors
  • Maintaining tidy office space and meeting rooms
  • Keeping communal kitchen area tidy and well-stocked
  • Managing meeting room and desk booking processes
• Act as a First Aider and Fire Marshall for the office
• Support Office Manager and Social Committee to organise and co-ordinate office events

You’ll have;

• Experience of working in similar roles in a corporate environment
• Advanced skills in Office365 (Sharepoint, Excel, PowerPoint in particular), electronic diary and email management
• Advanced skills in minute taking and audio typing
• Qualifications: A*-C in GCSE English and Maths (or equivalent)

Knowledge & Skills

• Advanced stakeholder management skills, with the ability to build effective relationships with stakeholders of all levels across the business
• Highly organised and exceptional attention to detail
• Excellent written and verbal communication skills
• Team player who can collaborate effectively and is flexible in approach
• Ability to manage complex information and summarise effectively
• Lateral thinker with ability to 'think on their feet' and to challenge when appropriate.
• Adept at pre-empting and/or resolving issues without unnecessary involvement of the Director
• Highly diplomatic and discrete with the ability to handle highly sensitive matters
• Proactive at all times and able to work on own initiative without supervision

About Us:

AJ Bell is one of the fastest-growing investment platform businesses in the UK offering an award-winning range of solutions that caters for everyone, from professional financial advisers, to DIY investors with little to no experience. We have over 561,000 customers using our award-winning platform propositions to manage assets totalling more than £89.5 billion. Our customers trust us with their investments, and by continuously striving to make investing easier, we aim to help even more people take control of their financial futures.

Having listed on the Main Market of the London Stock Exchange in December 2018, AJ Bell is now a FTSE 250 company.

Headquartered in Manchester with offices in central London and Bristol, we now have over 1,450 employees and have been named one of the UK's 'Best 100 Companies to Work For’ forsix consecutive years.

At AJ Bell you can expect a friendly working environment with a strong sense of teamwork, we have a great sense of pride in what we do, and this is reflected in our guiding principles.

In return for your hard work you will be entitled to:

• Starting salary of £30k - £40k depending on experience
• Starting holiday entitlement of 25days, increasing up to 31 days with length of service and a holiday buy and sell scheme
• A choice of pension schemes with matched contributions up to 6%
• Discretionary bonus scheme
• Annual free share awards scheme
• Buy As You Earn (BAYE) Scheme
• Health Cash Plan – provided by SimplyHealth
• Discounted private healthcare scheme and dental plan
• Free on-site gym providing a wide range of free classes
• Employee Assistance Programme
• Sick pay+ pledge
• Enhanced maternity, paternity, and shared parental leave
• Discounted nursery fees at Kids Planet on Exchange Quay
• Loans for travel season tickets
• Charitable giving opportunities through salary sacrifice
• Calendar of social events, including monthly payday drinks, annual Christmas party, summer party and much more
• Parking at Exchange Quay (Subject to availability)
• Personal development programmes built around you and your career goals, including access to personal skills workshops
• Ongoing technical training
• Peer recognition scheme, with rewards including restaurant and shopping vouchers or time off
• Monthly leadership breakfasts and lunches
• Casual dress code
• Access to a range of benefits from our sponsorship deals

At AJ Bell, our people are the heart of our culture. We believe in building strong connections by working together. That's why we offer a hybrid working model, where you'll spend 3-4 days per week in the office. For new team members, the first 3 months will be spent full-time in the office to help you immerse yourself in our business and build valuable relationships with your colleagues.

AJ Bell is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and all employees are empowered to bring their whole self to work.

We do not discriminate on the basis of race, sex, gender identity, sexual orientation, age, pregnancy, religion, physical and mental disability, marital status and any other characteristics protected by the Equality Act 2010. All decisions to hire are based on qualifications, merit and business need.

If you like the sound of the above, or just want to know more about the company and the role, we'd love to speak to you.