Office Manager / Management Assistant

Robeco Asset Management; London; On-site; GBP 30,000 - 55,000; Full time

Job summary

An established industry player is seeking an Office Manager to oversee the daily operations of their London office. This dynamic role requires a proactive individual who can provide essential support to both internal teams and external clients. You will be responsible for maintaining a professional office environment, coordinating events, and managing office supplies and IT support. If you thrive in a fast-paced setting and possess a 'can do' attitude, this opportunity is perfect for you to make a significant impact in a collaborative team atmosphere.

Qualifications

• Experience in managing office environments and supporting multiple teams.
• Ability to maintain high attention to detail while multitasking.

Responsibilities

• Ensure smooth running of the UK office and manage office-related inquiries.
• Coordinate events and manage relationships with suppliers and IT support.

Skills

Office Management

Event Coordination

IT Support Coordination

Supplier Invoice Management

Education

Experience in Financial Industry

Experience in Office Support Roles

Tools

Office Equipment Maintenance

Inventory Management Systems

Job description

Department

Location: London, UK

Role: Fulltime – 8.30am – 5.30pm (on-site Monday – Thursday, and when required on a Friday)

Position & Requirements

Role & Responsibilities:

Responsible for the day-to-day running of the UK office. By providing support to the entire UK Office, this role sits at the heart of all London-based teams. This will involve providing both proactive and reactive support to internal stakeholders as well as external clients and prospects.

Specific responsibilities include:

Office Manager

· Ensure the smooth running of the Robeco UK Office;

· Ensure physical office environment is professionally presented, organised, and clean; taking prompt action to rectify issues

· Greet and welcome visitors, preparing meeting rooms for external meetings and events.

· UK point of contact for all office-related enquiries, including primary point of contact for Building Management.

· Manage meeting room bookings, organise catering requirements and be on hand for any requirements

· Maintain service records for office equipment and up-to-date inventory of technology

· Manage and maintain mail and deliveries for the UK Office

· Responsible for access control: issue / withdraw access cards, maintaining up to date schedule of issued cards.

· Coordinate replenishments for consumables, stationery, kitchen, or office supplies

· Coordinate all equipment maintenance and purchases

· Answer and direct inbound calls

· Monitor and maintain the Robeco UK mailbox.

· Office Fire Warden

Team Assistant

· Provide expenses processing assistance to Team Leads.

· Event coordination for UK events, for example but not limited to; Offsites, Client lunches, Team events.

· Manage and process supplier invoices, purchase orders and have the relationship with Accounts Payable and Procurement

· Liaise with the office’s external IT support provider and Robeco employees to solve IT issues

· Main contact with Rotterdam IT team to liaise on any IT issues and updates for the UK office

Requirements

· Preferred Financial Industry experience

· Demonstrate experience in a similar role supporting a number of teams and individuals

· ‘Can do’ attitude and flexibility to manage multiple roles and responsibilities as is required in the UK office, while maintaining a high attention to detail.

All applications will be treated with the utmost confidentiality. An assessment and integrity test may be used in the selection procedure.

Robeco Recruiting Team